What happens next: room offer

When will receive my offer?

Applied by 30 June

The information here is for the majority of students who are applying for September start dates.

For Summer accommodation bookings click here:

How will I receive my offer?

All offers are sent by email and into your accommodation account. In some situations, we do send offers earlier so we ask that once you have received a firm offer to study, you log on and check your accommodation account weekly on the following dates:

When will I receive my Accommodation Offer?

  • You will only receive an offer of accommodation when you have an Unconditional Offer to study.
  • Are at least 18 years of age. We may require a guarantor if you are not 18 before the start of the tenancy.
  • Do not accept the offer if you have not received any relevant legal documents such as your Visa/CAS letter to study.
  • Once you have an Unconditional offer to study, you will receive an offer of accommodation on the following dates:
  • We allocate you to the best 'fit' or closest to your choice. If you are applying for a 'limited' room we may hold your allocation back to see if we can offer you a room that you have requested, this does not mean that you will not receive an offer or will be disadvantaged in any way.
Offer Dates for 2018 (If applied 2 weeks prior)
14th March - SENT 18th April - SENT 16th May - SENT
20th June - SENT 18th July 1st August
Offers will be sent out almost daily after 'A' level result day* - 16/08/2018

* 'A' level results day is our busiest application date. Do not wait until you get your results to apply! At this stage, we are processing thousands of applications, so please bear with us!

Not received an offer?

Don't worry if you have not received an offer straight away, we may hold some offers back whilst:

  • Wait until you are 18 years of age.
  • Wait for your Academic Status to become 'accepted'
  • We allocate you to the best 'fit' or closest to your choice. If you are applying for a 'limited' room we may hold your allocation back to see if we can offer you a room that you have requested, this does not mean that you will not receive an offer or will be disadvantaged in any way.
  • Wait for (already allocated) offers to expire

We Allocate accommodation based on:

  • Category of Student - Unconditional then Conditional then Insurance & Clearing
  • Within the above category - we then allocate students with additional Requirements / Disabilities
  • Date of application - We allocate Unconditional & Conditional students applying by the 30th June 1st then all other categories.
  • Date Course Offer Accepted

This means that if you apply by 30th June and have an Unconditional / Conditional offer to study by 20th August, you are guaranteed accommodation.

Please note the guarantee only applies to students who:

  • Are applying for single Rooms only.

Adapted Accommodation, Flats and Family accommodation do not fall under this guarantee.
We do not guarantee students any particular residence or campus. The guarantee means that we will offer you accommodation and will try to allocate you as close as possible to your chosen accommodation. 

(4) Sample Tenancy Agreement SU

After 30 June

What happens if I apply after the 30th June?

Offer Dates
It normally takes 5 - 10 days to allocate accommodation after 'A' level result day - 16/08/2018

* 'A' level results day is our busiest application date. Do not wait until you get your results to apply! At this stage, we are processing thousands of applications, so please bear with us!

  • You will only receive an offer of accommodation when you have an Unconditional Offer to study.
  • Do not accept the offer if you have not received any relevant legal documents such as your Visa/CAS letter to study.

Any applications received after this date are classed as late applicants and no longer fall under our Guarantee of accommodation,

If we have an unconditional offer to study by 24th August, you should expect to hear by the 3rd September.

In the event that we are unable to house late applicants, we will hold a Housing Fayre where students will be assisted in finding private sector accommodation.

We Allocate accommodation based on:

  • Students with additional Requirements / Disabilities
  • Category of Student
  • Date of application
  • Date Course Offer Accepted

Click here to see a (4) Sample Tenancy Agreement SU

After 10th August

What happens if I apply after the 10th August?

Offer Dates
It normally takes 10 - 14 days to allocate application after 'A' level result day - 16/08/2018

* 'A' level results day is our busiest application date. Do not wait until you get your results to apply! At this stage, we are processing thousands of applications, so please bear with us!

  • You will only receive an offer of accommodation when you have an Unconditional Offer to study.
  • Do not accept the offer if you have not received any relevant legal documents such as your Visa/CAS letter to study.

Any applications received after this date are classed as late applicants and DO NOT fall under our Guarantee of accommodation,

  • Each year we house early application clearing students in our accommodation. If for any reason we are unable to house all of the clearing or late applicants, we will host a housing event which you will be notified about closer to the time.

We Allocate accommodation based on:

  • Students with additional Requirements / Disabilities
  • Category of Student
  • Date of application
  • Date Course Offer Accepted

Click here to see a  (4) Sample Tenancy Agreement SU

Important Information!

 

Important Dates!
Term Dates for 2017/2018
Term Dates for 2018/2019
'A' Level Results day: Thursday 16 August 2018.
A' level results day is our busiest application date. Do not wait until you get your results to apply! At this stage, we are processing thousands of applications, so please bear with us!
Offers of Accommodation
1. Check the status of your Accommodation Account regularly. It should read processed when you have applied.
2. You can log in to your accommodation account anytime to check the status of your application by clicking here.
3. You will only receive an offer of accommodation when you have an Unconditional Offer to study.
4. Do not accept the offer if you have not received any relevant legal documents such as your Visa/CAS letter to study.
Accepting The Offer
1. Before the start of the Academic year - If you do not accept within the 7 days, the offer will expire, the room offered to another student and no further offers made.
2. After the start of the Academic Year or within 2 weeks of the start date, you will have 3 Days to accept the Tenancy.
For more information on accommodation allocations, please see policy: Regulations & Brochures
For information on paying your Fees and the Reservation Deposit please click here.

Click here to see a  (4) Sample Tenancy Agreement SU

I have an Unconditional Offer to Study

All offers are sent by email and into your accommodation account. In some situations, we do send offers earlier so we ask that once you have received a firm offer to study, you log on and check your accommodation account weekly on the following dates:

When will I receive my Accommodation Offer?

  • You will only receive an offer of accommodation when you have an Unconditional Offer to study.
  • Are at least 18 years of age. We may require a guarantor if you are not 18 before the start of the tenancy.
  • Do not accept the offer if you have not received any relevant legal documents such as your Visa/CAS letter to study.
  • Once you have an Unconditional offer to study, you will receive an offer of accommodation on the following dates:
  •  
  • We allocate you to the best 'fit' or closest to your choice. If you are applying for a 'limited' room we may hold your allocation back to see if we can offer you a room that you have requested, this does not mean that you will not receive an offer or will be disadvantaged in any way.

Offer Dates for 2018 (If applied 2 weeks prior)

14th March - SENT

18th April - SENT

16th May - SENT

20th June - SENT

18th July

1st August

Offers will be sent out almost daily after 'A' level result day* - 16/08/2018

* 'A' level results day is our busiest application date. Do not wait until you get your results to apply! At this stage, we are processing thousands of applications, so please bear with us!Not received an offer?

Don't worry if you have not received an offer straight away, we may hold some offers back whilst:

  • Wait until you are 18 years of age.
  • Wait for your Academic Status to become 'accepted'
  • We allocate you to the best 'fit' or closest to your choice. If you are applying for a 'limited' room we may hold your allocation back to see if we can offer you a room that you have requested, this does not mean that you will not receive an offer or will be disadvantaged in any way.
  • Wait for (already allocated) offers to expire

We Allocate accommodation based on:

  • Category of Student - Unconditional then Conditional then Insurance & Clearing
  • Within the above category - we then allocate students with additional Requirements / Disabilities
  • Date of application - We allocate Unconditional & Conditional students applying by the 30th June 1st then all other categories.
  • Date Course Offer Accepted

This means that if you apply by 30th June and have an Unconditional / Conditional offer to study by 20th August, you are guaranteed accommodation.

Please note the guarantee only applies to students who:

  • Are applying for single Rooms only.

Adapted Accommodation, Flats and Family accommodation do not fall under this guarantee.
We do not guarantee students any particular residence or campus. The guarantee means that we will offer you accommodation and will try to allocate you as close as possible to your chosen accommodation. 

(4) Sample Tenancy Agreement SU

I have a Conditional Offer to Study

If you are waiting on results you will not receive your offer until you have a Firm / Unconditional Offer to study.

Offers will be sent out almost daily after 'A' level result day* - 16/08/2018

* 'A' level results day is our busiest application date. Do not wait until you get your results to apply! At this stage, we are processing thousands of applications, so please bear with us!

Not received an offer?

Don't worry if you have not received an offer straight away, we may hold some offers back whilst:

  • You will only receive an offer of accommodation when you have an Unconditional Offer to study.
  • Are at least 18 years of age. We may require a guarantor if you are not 18 before the start of the tenancy.
  • Do not accept the offer if you have not received any relevant legal documents such as your Visa/CAS letter to study.
  • We allocate you to the best 'fit' or closest to your choice. If you are applying for a 'limited' room we may hold your allocation back to see if we can offer you a room that you have requested, this does not mean that you will not receive an offer or will be disadvantaged in any way.

Once you have applied

Once you have applied

  • You will only receive an offer of accommodation once you have an Unconditional Offer to study.
  • You will be able to review or edit your application at any time until you are allocated.  
  • Click on the 'Review application' as shown below and this will take you back through your application.  
  • If you resubmit your application with any changes, don't worry this will not affect the original date of your application.

'Status: Your application was processed on dd/mm/yyyy'. Application Processed means the date you made your Application for Accommodation.

Application Processed

Offered accommodation?

  • Once you have been made an offer of accommodation, your status will read:

Status: 'You have a pending offer of accommodation' and you will have 7 days from the offer date to accept and pay your Reservation Deposit.  If you do not accept within 7 days your offer will expire and the room will be offered to another student.

If the offer is made after the start of the Academic Year or within 2 weeks of the start date you will have 3 Days to accept the Tenancy.

Offer of Accommodation

Accepted your offer?

Once you have accepted an offer of accommodation, your status will read:

Status: 'You have accepted an offer of accommodation'

Accepted Offer

Troubleshooting:

  • If you have forgotten your details click Reset Password
  • Do not access the site from more than 1 device at a time. Switching devices without disconnecting all devices from the internet will take you to the same page and you will not be able to reset your details.
  • Completely rebooting all devices at the same time will rectify this issue.
  • We recommend using:  Google Chrome or Safari Browsers for applying.

Payment & Key collection

Once you have accepted an offer of accommodation, you will also notice that the Extra Actions tab below now has options to:

  • Pay your Reservation Deposit
  • Set up a Direct Debit
  • Pay your accommodation in Full
  • Print off Key Collection Sheet

The Induction tab will also be available for you to complete your on-line Induction prior to arrival. At this stage, you will also be able to select your arrival slots for the main Arrivals weekend Only. 

Extra Info

Troubleshooting:

  • If you have forgotten your details click Reset Password
  • Do not access the site from more than 1 device at a time. Switching devices without disconnecting all devices from the internet will take you to the same page and you will not be able to reset your details.
  • Completely rebooting all devices at the same time will rectify this issue.
  • We recommend using:  Google Chrome or Safari Browsers for applying.

Student Category

Accommodation Guarantee

Student Category

We allocate students based on your category:

 Undergraduate (1st Year)

    • This means that you have not previously studied at Swansea University.

Returner/Continuing (2nd, 3rd Year etc.,)

    • Have already studied and / or have lived in Swansea previously.

Postgraduate (Masters Course) / PHD Students

    • New and returning students continuing to study.

Health Science Course (Nurse, Midwife etc.,)

    • If you are studying a medical course, whether, through the College of Medicine or Human & Health Science, you may be on a Non-Standard Course length:

Other / Part-Year, Exchange etc.,

    • Students Studying abroad or visiting from another university.

Undergraduate Guarantee

1st Year Undergraduate Students 

You are guaranteed accommodation for the next Academic Session if you:

  1. Have chosen Swansea as your 1st choice university &
  2. Applied for accommodation by the 30th June &
  3. Confirmed your acceptance to study by the 20th August

The guarantee is for a room in residences, WE DO NOT guarantee specific rooms, blocks or particular residence sites.

This means to be guaranteed a place in residence you must be studying full-time, meet the terms of your offer from Swansea and apply for accommodation by 30 June.

  • This does not apply to Insurance, Clearing and Late applications.

We try to extend this to insurance and clearing students when we can. 

Applications received after 30 June are allocated by date alongside Insurance and Clearing students.

Some residences are very popular and heavily subscribed therefore we do not guarantee a place in a particular residence.

Offer to Study Held
Type of Offer
Unconditional Firm
You have an offer to study with no conditions attached.
Conditional Firm
You need to meet criteria set out in your offer letter, such as exam results
Insurance
Swansea is your 2nd choice university
Clearing
You are coming through the UCAS clearing process
Foundation, Exchange
Non full Degrees

 

Postgraduate Eligibility

International Postgraduate Students

  • Priority for university residences is given to international postgraduate students
  • All international postgraduate students are eligible to apply for university accommodation

UK Postgraduate Students

  • We will have some rooms available in university residences for UK postgraduate students. Additionally, Student Accommodation Services (SAS) will assist UK postgraduate students to find private sector housing.
  • For further information on finding accommodation in the private sector please see SAS Lettings

See our Accommodation Allocations Policy

Applied after 30th June?

What happens if I apply after the 30th June?

  • As an Insurance, Clearing or Late applicant, we may still have accommodation available and will allocate in line with our allocations policy.
  • Please see: Regulations & Brochures. for more information on all our policies and procedures.
  • In the event that that we are unable to house late applicants we will hold a Housing Fayre where students will be assisted in finding private sector accommodation.