International @Campuslife provides visa and immigration advice
Information about how to apply for a visa in your home country
The information in this section is for applicants applying for a standard Student Route visa from outside the UK.
However, if you are EU/EEA/SWISS (or are applying via the UKVI IDV App) then please see the information about Applying for a Student Route Visa outside the UK for EU/EEA/SIWSS students.
If you are applying for a Student Route visa from within the UK, you will need to make this application via the University’s International @Campuslife team. Please see our information about Extending your visa in the UK.
If you are applying for a Student Route visa you need to wait until your visa has been granted before travelling to the UK. If you travel before your visa is granted, you will not be able to enrol and you will have to leave the UK to regulate your immigration permission. Do not travel without your visa in hand.
You should familiarise yourself with, and start preparing for, your Student visa application as soon as possible. You do not need to wait until you have a CAS statement to start preparing and you do not need to wait until a Visa Application Centre (VAC) is open to make your application- this is because it is made and paid for online. You might find that you need several weeks to gather all the documents needed, and to wait for a VAC to open, so the earlier you start and submit the better.
When should I make my application?
You can submit an application for Entry Clearance under the new Student Route 6 months before the start of your course and a minimum of 6-8 weeks before your planned travel date (10-12 weeks for those with families).
However, you can start preparing for your application at any time. You do not need to wait for a CAS statement before you start preparing and this is especially important if you are making your application close to the course start date. Dependant on your individual situation it may take you 28 days or more to get the financial documents you need to make a valid application, so the earlier you work out what you need and start gathering these the better. Full information about visa application requirements can be found below.
How do make my application?
The visa application itself can be broken down into stages which are further detailed in the tabs below:
- Preparing and gathering documentation, completing the Student visa application form, and paying relevant fees (online)
- Booking a Visa Application Centre (VAC) appointment and then uploading the documents (online)
- Going to a Visa Application Centre (VAC), submitting biometrics and undertaking a Credibility Interview
- Receiving a travel vignette (sticker) in your passport
Make sure you are also downloading and reading the extra visa information leaflets on these pages. They will help you to work out exactly how much money you need for your visa application, what documents you need and how you can reduce the risk of being refused because of your financial documents.
- Make sure that you are using the leaflet ICL Guide to documents for Student Visa to check all your documents meet UKVI requirements.
- Printouts and scans are all fine - except for your passport, which must be uploaded to your application from the original (you should take this to your VAC appointment as well).
- Documents not in English should be translated and you will find further details about that in the Guide linked to above.
You should be prepared to provide:
1) Passport (current and any previous) or other valid travel documentation
2) Confirmation of Acceptance for Studies (CAS) number
For visa applications for new courses, your CAS will be issued by the International Admissions team. For students making an application to extend their visa for a course they are already studying, you will need to contact MyUniHub and complete a CAS request form. You will need the unique CAS number on the CAS to include in your online application form.
3) Evidence of finances (and related documents) *
You must be able to prove that you have enough money to support your UK studies. This varies from student to student so do not assume you know how much you need but use our simple Finance IHS Visa fees information sheet leaflet to work out the exact amount.
Finance issues are the number one reason we see for visa refusals and are normally completely avoidable! Please check your finance documents against the examples in the Documents for a Student application and carefully read our Minimising risk of Student Visa refusal guide. You may need additional documents if you are using your parents (or official legal guardian's bank statements). These are outlined in our Guide to documents for Student Visa.
4) Proof of progress/academic qualifications as stated on your CAS *
You will need to include the transcripts and certificates of any qualifications (or English Language assessments) that are listed on your CAS statement and/or the Checklist that will be generated once you submit your online visa application.
5) Academic Technology Approval Scheme (ATAS) certificate (if applicable)
Certain postgraduate courses within science, engineering or technology disciplines may need to apply for an ATAS Certificate. You will need this Certificate for your visa to be granted and to enable you to enrol. Your offer letter/CAS from the University will state if you need to do this. If it is not listed on your CAS you should not need one. Further information on ATAS and how to apply if necessary, can be found via the ATAS tab below.
6) TB test (if applicable)
Applicants from some countries, who are coming to the UK for more than 6 months, will need to take a TB test before applying for their visa. You can find a full list of guidance and UKVI approved clinics on the Gov.UK website.
7) Credit or debit card to pay the Visa application fee and Immigration Health Surcharge (IHS) payment as part of the online application process.
Some students can apply without submitting their financial and other documents up front. This is known as differentiation (sometimes referred to as 'low risk' applications). Please see our Differentiation Leaflet for further guidance and to check whether you fall into this category.
Please note, being under differentiation does not mean you are exempt from the requirements. We would always recommend you have all documents available as the UKVI may request them from you to support your application (although it is rare).
You will need to complete an online Student visa application form on the Gov.uk website.
There is guidance available as you are completing the form, this is found by clicking on the little question marks (?) that you will find next to the questions. We have also provided a complete question by question screenshot Guide to completing Student Route Form Overseas Autumn 21.
Once you have completed your personal information on the form, you will be directed to pay for the Immigration Health Surcharge (IHS). This is compulsory and payable immediately by debit or credit card. You cannot progress and submit your application until it is paid. You can work out how much you can expect to pay in the Finance IHS Visa fees information sheet.
Once you have made your IHS fee payment, you will be asked where you wish to collect your Biometric Resident Permit from. It is very important that you enter the University’s ACL code at this point- as this means your visa card will be sent directly to the University for collection on your arrival in the UK.
You must use the correct ACL code for the campus at which you will be based (this will be written on your CAS statement for reference).
The ACL code for Swansea University Singleton Park Campus is: 2HE544.
The ACL code for Swansea University Bay Campus is: 2HE987
If you do not enter this code, you will have to collect from somewhere else and it could be quite difficult to get there on public transport. Having your visa card sent to the University also enables us to help you should the card be delayed or missing. Please note that the ACL code is ONLY applicable for Student Route applications.
Once you have completed your application and paid the IHS fee, you will be asked to pay the visa application fee. Once you pay this fee your application is considered as having been submitted and you cannot go back to make any changes. Make sure you only make this payment when you are ready. The date you make this payment will be considered your date of application by the UKVI.
After submission, you will be provided with a Document Checklist. This is a list of required documents that you will need to upload. Make sure you include everything asked for. You will be able to upload documents to your application up until the date you go to give your biometrics at the Visa Application Centre. Once you have given your biometrics your application will be 'locked' and you cannot add anything else.
N.B. In the unlikely situation that you not able to make an online application in your home country, you will need to print out and complete a VAF2 application form. You will need to take this completed form to your appointment in the VAC as per the next tab. You can find the form and further guidance on the Gov.uk website.
Once you have completed your online form and paid all fees you will be able to book an appointment at a Visa Application Centre.
During this appointment you will be asked to submit your biometric information (have photographs and your fingerprints taken), your documents will be checked to make sure they have been uploaded (take these with you) and you will usually have a short interview- referred to as a Credibility Interview.
Make sure that you have electronically attached all your documents listed on your visa application checklist to your online visa application before you attend your biometric appointment. Once you attend your appointment, the UKVI considers your application as complete, and you cannot subsequently go into the application to include any more documents for the caseworker. If you have submitted your online visa application but are waiting for a document to attach (e.g. ATAS or an updated bank statement) do not attend a Biometrics appointment until they’ve been uploaded. If you need to move your biometric appointment to a later date, then do so. Once you give the biometrics you cannot change or update your application- so make sure everything is perfect before you undertake that final stage.
As you may already be aware, the UKVI undertake credibility interviews which will be carried out as part of the Student visa application process. This interview is to find out a bit more about you, the University, your course and why you have chosen it, and what your future plans are. It’s essential that you are well-prepared in advance of these interviews as questions can cover a wide variety of subjects. In order to help you prepare, see our Credibility Interview Guide.
If, after you make your initial application, you should be called for a second interview please contact the International @Campuslife team so that they can offer you further guidance.
Once you have attended your appointment at the Visa Application Centre, you will be given confirmation that you attended your appointment and, in a small number of cases, you may be asked to forward any additional documents needed via email.
ATAS is the UK Foreign and Commonwealth Office (FCO) managed Academic Technology Approval Scheme. It requires some postgraduate students, who are studying certain courses in the fields of science, engineering or technology, to gain a certificate of approval to study, before they can be granted a visa to study, or continue studying, in the UK.
Students and researchers who are nationals of EU countries, the EEA, Australia, Canada, Japan, New Zealand, Singapore, South Korea, Switzerland or the US do not need an ATAS certificate.
ATAS is a requirement for all types of visa holders: Student; Work Permits, Tiers 1 or 2; Short Term Study or Dependants. If your chosen course requires ATAS, you will not be able to be granted a visa or enrol on your course unless you have applied for and received the ATAS Certificate.
If you are applying under a relevant immigration route student, your CAS statement from the University should say whether you require an ATAS certificate or not. In addition, you should also receive an email highlighting that you have applied for an ATAS course.
If you are a Doctoral or Masters by Research student and you have received a Common Aggregation Hierarchy (CAH) code (the code will be a mix of letters and digits), you can check this code on the Foreign and Commonwealth Office Find out if I need an ATAS Certificate web page.
How can I get my ATAS certificate?
You will need to apply for ATAS online via the FCO website. The application is free and the website has comprehensive guidance on making the application which you should follow carefully.
You will need to have your offer letter and/or CAS statement/ATAS email to hand and these should have the CAH code of the course you have been accepted on. You will also need the following information to fill in the form:
- your full name and contact details
- passport details
- name and nationality of your spouse/partner (if applicable)
- full details of any previous and current employment (if applicable)
- the programme of study you are applying to follow in the UK (including CAH code)
- for a PhD or Masters by research: your full research proposal and not just the title
- for a taught Masters: details of the optional modules you anticipate taking
- full details of published papers (if applicable)
- previous ATAS applications (if applicable)
- names and contact details of two referees. You must have known both of your referees for at least three years. At least one of these must be an academic from your country of origin
- details of how you will be funding your studies
You will not be asked to submit or attach any documentation to support your ATAS application.
The FCO website 'How to apply for an ATAS certificate' has some additional guidance on this.
How long will it take to get my ATAS certificate?
Please note that we are aware that (as of Summer/Autumn 2022) there are some delays with ATAS and the FCO team appreciate your patience as they work through their caseload. The FCO ATAS team have stated on the gov.uk website that they will not respond to any queries made until at least 6 weeks has passed since an ATAS application was submitted.
The standard processing time for ATAS applications is around 30 working days. You will be sent an initial email acknowledging your application, but you should look out for any follow up emails asking you for additional information or documentation. Once approved, your ATAS certificate will be sent to you by email.
We are being notified of current delays from students, so please be aware of this and apply for your ATAS early in your visa preparations.
If you have not heard anything for 6 weeks please check your inbox is not full (and therefore rejecting their message) and please also check your ‘Spam’ or 'Junk' folders to make sure that their message has not been filtered out.
You can contact the ATAS Team if you are concerned you have missed their response, but they will not respond if 6 weeks have not elapsed since your time of application.
How can I make sure that my ATAS application is not subject to delays?
The main reasons why ATAS applications are delayed are:
- Applicants using initials instead of full names
- Not including a reference from their home country
- Incorrect or missing passport details
- Wrong or missing CAH codes
- Wrong or missing research statements
Make sure that you include all this required information when you apply!
What happens if I change my start or end date?
If your course start date is more than 6 months after the ATAS has been issued, or if your course end date has changed by more than 3 months you will need to make a new ATAS application. You will need to make this application within 28 days of being notified of the change. Failure to make a new application could lead to problems with any immigration applications you make and could mean the University is unable to enrol you onto your course.
What if I make a change to my course?
An 'ATAS certificate is issued for a specific course with a named Student sponsor (i.e. Swansea University) and remains valid as long as the Student sponsor and/or course details do not change, including the length of the course’. This means that you must apply for a new ATAS certificate if you:
- change your course;
- change your institution; or
- apply to extend your leave to complete your course.
What do I do when I have my ATAS certificate?
Once you have obtained your ATAS certificate you should either forward a copy of your ATAS to the International Admissions team (for new courses) or take/email a printed copy to MyUniHub (continuing students). You will then be able to access a CAS or Visa Letter to complete your immigration application. Make sure you include a copy in your visa application and bring a printed copy to enrolment.
Possession of an ATAS certificate does not guarantee your visa application will be successful, but your application will automatically be refused if you need an ATAS certificate but do not provide one.
What happens if my ATAS application is unsuccessful?
If your ATAS application is unsuccessful, please email the international @campuslife team for advice.
How long will my application take?
Autumn 2022 intake
Visa applications are, in the majority of cases, currently taking significantly longer than usual UKVI target decision times. You can check the usual visa processing time on the Gov.UK website but do not worry if your visa takes longer than this at the moment as this is the current norm.
Remember: Processing times are taken from date of biometrics given and not date of visa application submission. Please also be aware of any local covid restrictions that could limit the availability of biometric appointments.
Priority (PV) and Super Priority Visas (SPV) are currently unavailable due to delays across the visa system more generally following the prioritisation of the response to the humanitarian crisis in Ukraine.
As this is a UK Government process, the University is unable to make your application go quicker and so you unfortunately will just need to be patient. We appreciate your understanding that Home Office process is outside of University control and that we cannot chase applications for you. If the UKVI need further information they will usually email you, so check your email regularly (including your 'junk' folder).
Do not attempt to travel before your visa decision. The University cannot legally enrol you if you enter the UK as a Visitor and you will need to leave the UK, in order to regulate your immigration position.
What do I do when I receive my visa?
You will receive your visa in the form of a vignette (or sticker) in your passport. If your length of leave is longer than 6 months, this vignette will only cover you to travel to the UK. You will then be expected to collect your Biometric Resident Permit (BRP - visa card) on arrival in the UK. Make sure you check your visa vignette to make sure your name, date of birth and other details are correct. If not, you should contact the Visa Application Centre immediately so that they can correct this for you.
You must travel to the UK between the start and end dates detailed on your vignette. If you try to enter the UK before the visa becomes valid, you could;
be refused entry at the UK border,
be stamped in as temporary Visitor (if your Nationality permits) or
be let into the country but will have no formal immigration status.
If you enter the UK under any of those circumstances, the University will not legally be able to enrol you (or keep you enrolled). You will have to leave the UK and re-enter once your Student visa permission becomes valid. The UKVI are very strict about this and will not let you 'switch' status inside the UK. This situation may be especially difficult if there are travel restrictions in place.
If your vignette runs out before you can travel, you must apply for a Single-Entry Permit to allow you to enter the UK and collect your BRP. Details around that process can be found on our Incorrect, Lost or Stolen documents page.
If you used the Swansea University Alternative Collection Location in your application form (the code you need is: 2HE544), you will collect your BRP directly from the University. If you did not use the code, you will collect from a local Post Office. We recommend that you always use the University ACL code for collection to avoid any issues.
If you are bringing dependants to the UK, it is your responsibility to ensure the following:
1. You have enough money, upfront, to support your family in the UK (you should not rely on part time work to fund your living costs/studies, your primary focus should be on your full time study)
2. You source and finance suitable family accommodation in the UK (if you cannot arrange this before you arrive, it may be necessary for you to send for your family members later and after you have made suitable arrangements)
3. You must live no more than a maximum of 50 miles from the University campus
4. You apply for school places on time and adhere to UK school admissions and attendance processes. You may also need to organise additional childcare, so as not to impact on your engagement with your full time studies.
5. You have read all the University support resources provided for you in relation to the above. The University can offer you advice and guidance but you must make your own arrangements:
UK Living Costs and Finances: International Students
International Students’ Information Guide
Information for International Families
Immigration for Dependants
It is important for you to check that your visa has been issued for the correct length of time.
When considering your application for entry clearance (a visa) the British Embassy, High Commission or Consulate in your country should comply with the following guidance:
Type/length of course
Length of stay allowed
12 months or more
The full length of the course + 4 months after the end of your course
6 months or more but less than 12 months
The full length of the course + 2 months after the end of your course
Pre-sessional course of less than 6 months
The full length of the course + 1 month after the end of your course
Course of less than 6 months that is not a pre-sessional course
The full length of the course + 7 days after the end of your course
Postgraduate doctor or dentist
The full length of the course + 1 month after the end of your course
It is important that you make sure that you have the right entry clearance (visa) before leaving home to travel to the UK. If you are issued with entry clearance (a visa) that does not comply with this guidance, you should really make an Administrative Review application to have it changed before travelling to the UK. Information about this can be found on the Visa refusals and Admin Review tab on this page.
Please note that if you have financial sponsorship, and your financial sponsor limits the time you may study in the UK then your visa will only be issued for the time stated on your sponsorship letter. You may find that this does not include the additional time listed above. There is nothing that can be done to change this. To get additional time, you would need to ask for a new Financial Sponsorship letter covering the whole period and then make a fresh Tier 4 visa application. Therefore, make sure that the Financial Sponsor letter you use in your original visa application covers your whole course plus any permissible additional time.
If you realise that you have not been issued with the correct length of visa after arrival in the UK, the International @Campuslife team may be able to help you get it changed for free. You must do this as quickly as possible. Please see the Incorrect, lost or stolen documents page for the process you will need to follow to get help.
If you have a visa refusal the first thing to do is try not to panic!
You should notify the University of the refusal by emailing the team who provided you with your CAS or Visa Letter.
You should read the letter accompanying the refusal carefully to see whether you think a mistake has been made. Although, it is not possible to appeal a decision on a Student visa or Short Term Study visa it is possible, in certain cases, to ask for an Administrative Review to check the application has been processed properly and your documentation assessed correctly.
You can ask for an administrative review if you believe your visa was incorrectly refused (based on the evidence you submitted at the time of original application only.
If you believe that you have grounds for an administrative review, you should email the International @Campuslife team immediately so that they can support you through the process.
Please make sure you are including (legible) scans of the refusal notice, your correct contact details, a copy of your CAS statement and any further information which will help them to assess your case. Put ‘Refusal- Urgent’ in the email subject line so the team can pick it up quickly.
You must apply for the Review for an application made overseas (Entry Clearance) within 28 days of receiving the decision letter it is very important that you act quickly, and you respond promptly to any queries and pay careful attention to advice given.
The administrative review for refusal decisions costs £80 but you will get this back if the review is found in your favour. You can make the application online and you should not need to provide any additional documents unless requested but should ensure that you are able to pay the £80 fee via credit or debit card as part of that online application.
NB: There are huge delays with the Admin Review process at the moment. The UKVI has informed students to expect to wait 6 months for an Admin Review decision. If you have an enrolment deadline, you may not have time to wait for an Admin Review outcome before you need to come to the UK. Regrettably, you may have no option but to make a fresh visa application.
If you are unsure whether you are eligible for an Administrative review, or what you can do differently to make sure you don’t get refused again, please email the International @Campuslife team with all the details outlined above.
If, during your visa application process, you used the IDV App to scan your passport to prove your identity (and did not have to go to a Visa Application Centre), you will not receive physical evidence (a vignette or visa card) to prove that you have been granted your visa.
You will receive an email to state the Home Office decision on your application and you should read this carefully and then save it somewhere secure.
Post decision, you will continue to be able to get into your personal account on the Home Office system (detailed in your decision email) by inputting your personal details (including your passport number). Once in your account you can generate a verification code. This code can be shared with employers, the University or anyone else who needs to check your right to work/study or reside in the UK. The code only lasts 30 days but you can generate as many as necessary. This code can then be entered into the Home Office system by a 3rd party in order to verify your immigration status.
When might I need to provide my status code?
You may be asked to prove your status in the UK in the following situations:
•Enrolling on a course of study
• Applying for a job
• Renting accommodation
• Applying for a bank account or mortgage
• For overseas Police, or other checks, as part of a new immigration application
If you are applying for a job, it might be worth mentioning that you have been granted permission to live/work/study in the UK under the Student route, and can provide an evidence code, within your application. This may help to reassure employers that you have the ongoing right to work.
Please note: it is very important that you keep your details, such as your current passport number, up to date on the Home Office system. Failure to do so may mean that you have difficulty getting back into your account to generate verification codes.