Administrative Assistant (Maternity Cover)

About The University

Swansea University is a research-led university that has been making a difference since 1920. The University community thrives on exploration and discovery and offers the right balance of excellent teaching and research, matched by an enviable quality of life.

Our stunning waterfront campuses and multicultural community make us a desirable workplace for colleagues from around the world. Our reward and benefits, and ways of working enable those who join us to have enriching careers, matched by an excellent work-life balance.

About The Role

This is a very rewarding role for someone who enjoys working with a range of colleagues and stakeholders to deliver quality administrative support. The ideal candidate will be used to working in a dynamic way and will be able to work on a variety of competing tasks throughout the working day. This is a great opportunity for a graduate looking for a first step in their career, with training and further opportunities being made available, as well as for those who are already experienced administrators looking for a change in environment.

The main purpose of this post is to provide administrative support to academic colleagues within the School, being the liaison to facilitate between academic colleagues and professional service teams such as Finance and HR. The postholder will also work with the Executive Assistants to support Heads of School with diary and correspondence management, the day-to-day office activity, as well as providing support for other academic staff within the Faculty to ensure smooth running of all operations.

The postholder will be educated to GCSE level or have equivalent experience as an Administrative Assistant. The successful candidate will be enthusiastic and have strong interpersonal skills, to liaise with internal and external stakeholders in a professional manner, exceptional written and proofreading skills to take accurate minutes, excellent organisational skills to provide intuitive administrative and operational support, to organise and schedule meetings and events as well as arranging travel and accommodation.

Equality, Diversity & Inclusion

The University is committed to supporting and promoting equality and diversity in all its practices and activities. We aim to establish an inclusive environment and welcome diverse applications from the following protected characteristics: age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (including colour, nationality, ethnic and national origin), religion or belief, sex, sexual orientation.

As an inclusive and welcoming workplace, we value people for their skills regardless of their background. Applications are welcome in Welsh and will not be treated less favourably than those submitted in English.

Welsh Language Skills

The Welsh language level required for this role is Level 1 - A little. The role holder will be able to pronounce Welsh words, answer the phone in Welsh (good morning/afternoon) and use very basic everyday words and phrases (thank you, please etc.). Level 1 can be reached by completing a 1 hour course.

The University is a proud bilingual institution, our Welsh Language Strategy outlines our aspiration to promote the language and enable our staff to engage with the language as an additional workplace skill and as a gateway to new cultural and social opportunities. Applications are welcome in Welsh and will not be treated less favourably than those submitted in English. Welsh speakers have the right to an interview in Welsh. Applicants for a role where Welsh skills are essential are expected to present their application in Welsh and will be interviewed in Welsh, if shortlisted.

Additional Information

Applications for this role will take the format of a CV submission and cover letter.

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