Assessment & Outcomes Assistant

About The University

Swansea University is a research-led university that has been making a difference since 1920. The University community thrives on exploration and discovery and offers the right balance of excellent teaching and research, matched by an enviable quality of life.

Our stunning waterfront campuses and multicultural community make us a desirable workplace for colleagues from around the world. Our reward and benefits, and ways of working enable those who join us to have enriching careers, matched by an excellent work-life balance.

About The Role

The Assessment & Outcomes Assistant will work within the Assessment & Outcomes Team in partnership with academic staff, to deliver the highest levels of excellence in professional support in the following functions:

• Examination and Assessment Coordination – this will cover all programmes, including collaborative partnerships.
• Academic Year/Cycle Coordination - Working to support a relevant programme of timely assessment and examinations support to academic staff and to ensure all deadlines are met.
• Examination and Assessment Feedback and Marks – To ensure all marks are recorded accurately on the system and feedback is given in a timely manner in line with university guidance/policy to ensure accurate and timely progression decisions or awards are given to students.
• Board Management – To support the running of progression and award boards, ensuring that outcomes adhere to policy and process
• Examination and Assessment, Planning and Management – To support the organisation of the
  • University’s examination process for all examinations and assessment, overseeing the collection and secure distribution of examination papers and scripts
• Examination and Assessment Delivery – To assist with ensuring all examinations venues are booked, set-up and resourced appropriately and that papers and digital resources are managed appropriately.
• Student Support – To assist with ensuring that students with reasonable adjustments are supported with appropriate provision
• Graduation, Planning and Management – To support with the planning involved in the University’s Degree and Award Congregations for all awards and outcomes.
• Certification – To support with the production and issuance of all University certificates and transcripts for all students and past students.
• Prizes – To assist with the administration and awarding of all University and Departmental Prizes, ensuring they are awarded in line with regulations.

The post holder is responsible for ensuring they work in accordance with all University policies and procedures, governance and constitutional frameworks, seeking guidance from team leaders/managers where appropriate.

This role will suit applicants who have experience in working in education within assessment, examinations and student awards/progression or clear transferable skills.

The post holder will need to be highly organised, proactive, with a strong eye for detail and be able to work to tight deadlines under pressure, anticipating problems which may arise.

The role will involve working closely with academic staff from a particular programmes of study, or supporting a particular function within the team across the Assessment & Outcomes Team, so the ability to form effective working relationships and gain an understanding of academic programmes and regulations is essential.

Equality, Diversity & Inclusion

The University is committed to supporting and promoting equality and diversity in all its practices and activities. We aim to establish an inclusive environment and welcome diverse applications from the following protected characteristics: age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (including colour, nationality, ethnic and national origin), religion or belief, sex, sexual orientation.

As an inclusive and welcoming workplace, we value people for their skills regardless of their background. Applications are welcome in Welsh and will not be treated less favourably than those submitted in English.

Welsh Language Skills

The Welsh language level required for this role is Level 1 - A little. The role holder will be able to pronounce Welsh words, answer the phone in Welsh (good morning/afternoon) and use very basic everyday words and phrases (thank you, please etc.). Level 1 can be reached by completing a 1 hour course.

The University is a proud bilingual institution, our Welsh Language Strategy outlines our aspiration to promote the language and enable our staff to engage with the language as an additional workplace skill and as a gateway to new cultural and social opportunities. Applications are welcome in Welsh and will not be treated less favourably than those submitted in English. Welsh speakers have the right to an interview in Welsh. Applicants for a role where Welsh skills are essential are expected to present their application in Welsh and will be interviewed in Welsh, if shortlisted.

Additional Information

Applications for this role will take the format of a CV submission and cover letter.

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