Prepare for Graduation
Booking Your Place
To attend graduation you will need to book a place using the online booking system.
You will be emailed when the booking system opens.
Please tell us if you will be Attending or Not Attending. The booking system will tell you when your graduation congregation is.
All students eligible to attend graduation need to register between Wednesday 17 May 2023 and Friday 16 June 2023 to inform us whether they will be attending the congregation. This can be done by logging into the intranet account and clicking on the profile summary on the left-hand side of the screen.
To access your intranet account, please visit myuni.swan.ac.uk, click Login, click the Intranet link, and log into the Intranet where you will be presented with your student profile. The graduation tab will appear in the Events/Reminders box beneath your photograph. Once you click on this you will see when your Degree and Award Congregation will be and can complete the booking system to inform us if you will be attending or not.
If you experience difficulties logging into your account and require assistance, please contact the IT Service Desk by telephoning 01792 604000 from 7am-6pm Monday to Friday. For further information please visit www.swansea.ac.uk/it-services/help. Please note that the IT Service Desk email address only accepts emails sent from a student’s university account.
All congregations will be held in Swansea Arena, Oystermouth Road, Bae Copr Bay, Swansea, SA1 3BX
NB: Booking your place at graduation does NOT automatically mean that you have successfully completed your programme; all students who may successfully complete their programme are invited to graduation in order to allow time for arrangements to be made. You should register irrespective of academic factors, and if you are subsequently not eligible to graduate due to academic failure, you will be invited to the next available congregation following successful completion of your programme. We recommend that you take this into consideration should you need to arrange flights and/or hotel bookings.
Eligibility
To be eligible to graduate:
- You must have completed your programme of study
- Your name must appear on an official conferment of award list
- You must have no outstanding debts owed to Swansea University. You are reminded of the University’s regulations for the payment of fees which states:
‘In accordance with the university’s regulations for the payment of fees, students owing fees to the University will be unable to be considered by Award Bodies, to attend degree and award congregations or to receive awards.’
If you have outstanding debts, you need to contact:
Undergraduate: Nettie Harry (a.harry@swansea.ac.uk)
Postgraduate: Rachel Power (rachel.power@swansea.ac.uk)
in the Finance Department immediately to resolve the situation.
Attending Your Congregation
If you want to attend your graduation please
- Complete the graduation online booking form.
When booking please
- Check that your name is how you would like it to appear on your certificate
- Check that your programme title is correct
- Inform us if you or your guests have any special requirements
Do not wait until you receive your result to tell us as it will be too late to include you.
NB. Failure to complete the online booking form before the deadline stated could affect the availability of guest tickets.
Not Attending your Congregation
If you do not want to attend your graduation please
- Complete the graduation online booking form stating that you will not be attending.
- Check that your home address is correct on your intranet account, as this is where your certificate will be posted.
It is your responsibility to ensure that we hold the correct address in order for your pack to be sent. If the pack is sent to an incorrect address a charge will apply for a replacement.
If you change your address after your pack has been prepared, the change will not be effective. Therefore, if you need to amend your address four weeks or earlier before your congregation, or if you wish your pack to be sent to an alternative address, please email the details to myunihub@swansea.ac.uk
When booking please
- Check that your name is how you would like it to appear on your certificate.
- Check that your programme title is correct.
- Tell us if you wish to defer your attendance to a future year (for exceptional circumstances only).
It is important to note that if you do not wish to attend your congregation then you will be admitted to your degree or award in absentia.
Note to those not attending (receiving award in absentia): if you object to the publication of your personal data in the programme (name and award), please inform the Graduation Office.
Academic Dress
All graduating students are required to wear the correct academic dress at their congregation.
You will NOT be allowed to go on stage without academic dress.
You are responsible for ordering this yourself.
Ede and Ravenscroft is the approved supplier of the correct academic dress for Swansea University.
Ordering your Gown from Ede & Ravenscroft
As long as you have ordered your academic dress it will be delivered to the arena for you to collect on the day.
You should order your academic dress as soon as possible once graduation booking is open.
You may order your gown in two ways:
- on the internet
- by phone on the following number: 0870 2421170 [Office hours 0900-1700 hours]
Before you start, you will need to know
- your head circumference
(To ensure that you obtain the right hat size, measure the circumference of your head an inch above your eyebrow, level round and state the measurement in either inches or centimetres.)
- chest measurement
- height measurement
and have your credit/debit card details available.
Please use our Guide-to-selecting-your-Graduation-Gown to know which gown to order.
Ede and Ravenscroft Ltd. will acknowledge receipt of your order when processed but you may not receive this until 10 days before your congregation.
If you have any special requests for a gown, i.e. extra large, or small, or a gown that is suitable for wear with a wheelchair, please inform Ede and Ravenscroft Ltd. at the point of ordering.
Prices when ordering online:
| Award | Hire Price |
|---|---|
| Bachelors / 1st Degrees | £45 |
| Certificates and Diplomas | £32 |
| Foundation Degrees | £45 |
| Graduate Certificate | £45 |
| Graduate Diploma | £45 |
| Postgraduate Certificate | £51 |
| Postgraduate Diploma | £51 |
| Taught Masters Degrees | £51 |
| Research Masters | £51 |
| Research / Professional Doctorates | £58 |
| Senior Doctorates | £58 |
It is possible to hire your gown, at an additional charge, for extra time. This allows you to take your gown home to have extra photographs taken.
Gowns must be returned to Ede and Ravenscroft within 7 days at the hirer’s expense. A return bag will be enclosed with your gown at the time of collection.
Refunds are available if for any reason you are not able to attend your congregation.
In this event, you must write to Ede and Ravenscroft at the address below and inform them of your cancellation at the earliest opportunity.
Ede and Ravenscroft Ltd.
Unit A, Denny Industrial Centre
Waterbeach
Cambridge
CB5 9QD
Tickets
Provided that the graduation online booking form is completed before the deadline, all students attending their congregation will be guaranteed 2 guest tickets free of charge.
We realise that limiting tickets to 2 per student may cause some disappointment but hope you appreciate that the venue has a set seating capacity which we must not exceed.
We are unable to guarantee guest tickets to those who respond after our deadline.
Students DO NOT need a ticket to attend their congregation.
Guest seating is split between floor level seating and tiered seating. Tickets will be allocated to students sequentially as they register on the day, beginning with the floor level seating. If guests have any special requirements that require floor level seating please inform us when you book your tickets so that we can accommodate them. If guests would prefer to be seated separately the student will need to inform the ticket desk of this when they collect their tickets on the day.
Guest Tickets
Admission to the congregation for all guests is by E-TICKET ONLY. Students do not need to purchase a ticket. Most students like to bring friends and family to their graduation congregation. We are only able to guarantee TWO FREE GUEST TICKETS per student when students register their attendance.
Additional tickets cost £15.00 and if available will be sold on a first come first served basis. Information regarding additional tickets will be sent to you following the June Examination Boards.
Tickets can only be purchased online, are non-transferable and non-refundable.
Tickets will NOT be posted out to you; they will be sent to your student email account and will contain a unique QR code that will be scanned upon entry to Swansea Arena on the day.
Guests without a ticket will not be permitted entry into Swansea Arena and the ceremony.
Further information regarding your e-tickets will be sent to you nearer the time.
Children
We recognise that graduation is a family occasion and children are welcome to attend. However, they must be accompanied by an adult. The congregations last approximately 1 hour and 15 minutes so they may not be suitable for very young children. Out of respect for other guests we request that children should be taken outside if they become unsettled during the congregation so as not to disrupt proceedings and disturb other guests. We reserve the right to ask any child (or adult) to leave the auditorium during the ceremony if they are making unnecessary noise or action which is disruptive to the proceedings or to other guests.
Children under the age of 2 years must sit on an adult’s lap, and not on a seat. They do not require a ticket.
Children aged 2 years and over must have a full price guest ticket for entry to the congregation.
All ceremonies will be broadcasted live on our website at http://www.swansea.ac.uk/graduation/ and can be watched via the internet.
The live feed screen will appear automatically at the beginning of each ceremony.
Visas for Graduation
International students who wish to attend their graduation ceremony, and do not have enough time to do so on their current visa, should apply for a Standard Visit visa from home. It is not possible to extend a Student Route visa from within the UK purely to attend a graduation ceremony.
A Standard Visit visa is also the correct visa for family or friends, who may be travelling to attend your graduation ceremony from overseas.
International@CampusLife have comprehensive information available on their UK Standard Visitor Visa Route page. Please make sure you visit there for guidance on the eligibility, application process and suggested documents. Please note that you will not need a specific University letter about graduation as it is not listed in the UKVI requirements. However, you may wish to include either the graduation timetable and online booking email (which will automatically be sent to all graduating students around 6-8 weeks before the ceremony) or a printout of the University web page confirming the graduation date.