Prepare for Graduation

To attend graduation you will need to book a place using the online booking system.

This will appear in the events/reminders section of your intranet account when booking opens.

You will be emailed when the booking system opens.

Please tell us if you will be Attending or Not Attending.

The booking system will tell you when your graduation congregation is.  All congregations will be held in the Brangwyn Hall, Guildhall, Swansea, SA1 4PE. 

NB: Booking your place at graduation does NOT automatically mean that you have successfully completed your programme; all students who may successfully complete their programme are invited to graduation in order to allow time for arrangements to be made. You should register irrespective of academic factors, and if you are subsequently not eligible to graduate due to academic failure, you will be invited to the next available congregation following successful completion of your programme. We recommend that you take this into consideration should you need to arrange flights and/or hotel bookings.

To be eligible to graduate: 

• You must have completed your programme of study
• Your name must appear on an official conferment of award list
• You must have no outstanding debts owed to Swansea University. You are reminded of the University’s regulations for the payment of fees which states:

‘In accordance with the university’s regulations for the payment of fees, students owing fees to the University will be unable to be considered by Award Bodies, to attend degree and award congregations or to receive awards.’

If you have outstanding debts, you need to contact:

Undergraduate: Nettie Harry (a.harry@swansea.ac.uk)

Postgraduate:  Rachel Power (rachel.power@swansea.ac.uk)

in the Finance Department immediately to resolve the situation.

If you want to attend your graduation please 

•  Complete the graduation online booking form. 

When booking please

• Check that your name is how you would like it to appear on your certificate 
• Check that your programme title is correct 
• Inform us if you or your guests have any special requirements 

Do not wait until you receive your result to tell us as it will be too late to include you. 

NB. Failure to complete the online booking form before the deadline stated could affect the availability of guest tickets.

If you do not want to attend your graduation please

• Complete the graduation online booking form stating that you will not be attending. 
• Check that your home address is correct on your intranet account, as this is where your certificate will be posted. 

It is your responsibility to ensure that we hold the correct address in order for your pack to be sent. If the pack is sent to an incorrect address a charge will apply for a replacement.

If you change your address after your pack has been prepared, the change will not be effective. Therefore, if you need to amend your address four weeks or earlier before your congregation, or if you wish your pack to be sent to an alternative address, please email the details to myunihub@swansea.ac.uk  

When booking please

• Check that your name is how you would like it to appear on your certificate.  
• Check that your programme title is correct. 
• Tell us if you wish to defer your attendance to a future year (for exceptional circumstances only).

It is important to note that if you do not wish to attend your congregation then you will be admitted to your degree or award in absentia. 

Note to those not attending (receiving award in absentia): if you object to the publication of your personal data in the programme (name and award), please inform the Graduation Office.

All graduating students are required to wear the correct academic dress at their congregation.

You will NOT be allowed to go on stage without academic dress.

You are responsible for ordering this yourself.

Ede and Ravenscroft is the only approved supplier of the correct academic dress for Swansea University. 

As long as you have ordered your academic dress it will be delivered to the Brangwyn Hall for you to collect on the day. 

You should order your academic dress as soon as possible once graduation booking is open.

You may order your gown in two ways:

• on the internet 
• by phone on the following number: 0870 2421170 [Office hours 0900-1700 hours]

Before you start, you will need to know

• your head circumference

(To ensure that you obtain the right hat size, measure the circumference of your head an inch above your eyebrow, level round and state the measurement in either inches or centimetres.)

• chest measurement
• height measurement

and have your credit/debit card details available.

Please use our Guide-to-selecting-your-Graduation-Gown to know which gown to order. 

Ede and Ravenscroft Ltd. will acknowledge receipt of your order when processed but you may not receive this until 10 days before your congregation.

If you have any special requests for a gown, i.e. extra large, or small, or a gown that is suitable for wear with a wheelchair, please inform Ede and Ravenscroft Ltd. at the point of ordering.

Prices when ordering online:

If you are an international student and wish to invite relatives or friends to attend your graduation congregation, your guests may need to apply for visitor visas at a British Embassy or High Commission where they live. A number of documents will be needed to support the visa application.

We can provide a visa support letter that confirms:

• that you are a graduate of Swansea University
• that you have been invited to attend a Graduation Congregation
• that you are eligible to apply for guest tickets

We cannot confirm the names of your guests in the letter.

In order for your family members/friends to visit you in the UK and attend the congregation, you will need to 'sponsor' them.

Please contact international.campuslife@swansea.ac.uk for more information.

If you would like a visa support letter please contact myunihub@swansea.ac.uk

^{Following your ceremony you will be invited to attend your Faculty/School reception.  Receptions will take place at the Refectory on Swansea University’s Singleton Park campus.} 

^{Your Faculty/School will contact you directly regarding these arrangements week commencing 22 November 2021.} 

^{Should you have any queries please contact:}

^{Faculty of Humanities and Social Sciences - fohss-info@swansea.ac.uk}

^{Faculty of Medicine, Health and Life Science - chhsmarketing@swansea.ac.uk} 

^{Faculty of Science and Engineering - Mr Stuart Toomey: s.j.toomey@swansea.ac.uk}