Prepare for Graduation

To attend graduation you will need to book a place using the online booking system.

This will appear in the events/reminders section of your intranet account when booking opens.

You will be emailed when the booking system opens (around 3 months before graduation).

Please tell us if you will be Attending or Not Attending.

The booking system will tell you when your graduation congregation is.  All congregations will be held in the Great Hall, Swansea University Bay Campus, Crymlyn Burrows, Swansea, SA1 8EN. 

NB: Booking your place at graduation does NOT automatically mean that you have successfully completed your programme; all students who may successfully complete their programme are invited to graduation in order to allow time for arrangements to be made. You should register irrespective of academic factors, and if you are subsequently not eligible to graduate due to academic failure, you will be invited to the next available congregation following successful completion of your programme. We recommend that you take this into consideration should you need to arrange flights and/or hotel bookings.

To be eligible to graduate: 

• You must have completed your programme of study
• Your name must appear on an official conferment of award list
• You must have no outstanding debts owed to Swansea University. You are reminded of the University’s regulations for the payment of fees which states:

‘In accordance with the university’s regulations for the payment of fees, students owing fees to the University will be unable to be considered by Award Bodies, to attend degree and award congregations or to receive awards.’

If you have outstanding debts, you need to contact:

Undergraduate: Keith Hurford (k.hurford@swansea.ac.uk)

Postgraduate:  Andy Beazley (a.j.beazley@swansea.ac.uk)

in the Finance Department immediately to resolve the situation.

If you want to attend your graduation please 

•  Complete the graduation online booking form. 

When booking please

• Check that your name is how you would like it to appear on your certificate 
• Check that your programme title is correct 
• Inform us if you or your guests have any special requirements 

Do not wait until you receive your result to tell us as it will be too late to include you. 

NB. Failure to complete the online booking form before the deadline stated could affect the availability of guest tickets.

If you do not want to attend your graduation please

• Complete the graduation online booking form stating that you will not be attending. 
• Check that your home address is correct on your intranet account, as this is where your certificate will be posted. 

It is your responsibility to ensure that we hold the correct address in order for your pack to be sent. If the pack is sent to an incorrect address a charge will apply for a replacement.

If you change your address after your pack has been prepared, the change will not be effective. Therefore, if you need to amend your address four weeks or earlier before your congregation, or if you wish your pack to be sent to an alternative address, please email the details to myunihub@swansea.ac.uk  

When booking please

• Check that your name is how you would like it to appear on your certificate.  
• Check that your programme title is correct. 
• Tell us if you wish to defer your attendance to a future year (for exceptional circumstances only).

It is important to note that if you do not wish to attend your congregation then you will be admitted to your degree or award in absentia. 

Note to those not attending (receiving award in absentia): if you object to the publication of your personal data in the programme (name and award), please inform the Graduation Office.

All graduating students are required to wear the correct academic dress at their congregation.

You will NOT be allowed to go on stage without academic dress.

You are responsible for ordering this yourself.

Ede and Ravenscroft is the only approved supplier of the correct academic dress for Swansea University. 

As long as you have ordered your academic dress it will be delivered to the Bay Campus for you to collect on the day. 

You should order your academic dress as soon as possible once graduation booking is open.

You may order your gown in two ways:

• on the internet 
• by phone on the following number: 0870 2421170 [Office hours 0900-1700 hours]

Before you start, you will need to know

• your head circumference

(To ensure that you obtain the right hat size, measure the circumference of your head an inch above your eyebrow, level round and state the measurement in either inches or centimetres.)

• chest measurement
• height measurement

and have your credit/debit card details available.

Please use our Guide-to-selecting-your-Graduation-Gown to know which gown to order. 

Ede and Ravenscroft Ltd. will acknowledge receipt of your order when processed but you may not receive this until 10 days before your congregation.

If you have any special requests for a gown, i.e. extra large, or small, or a gown that is suitable for wear with a wheelchair, please inform Ede and Ravenscroft Ltd. at the point of ordering.

Prices when ordering online:

Provided that the graduation online booking form is completed before the deadline, all students attending their congregation will be guaranteed 2 guest tickets. 

We realise that limiting tickets to 2 per student may cause some disappointment but hope you appreciate that the venue has a limited seating capacity which we must not exceed.

We are unable to guarantee guest tickets to those who respond after our deadline.

Students DO NOT need a ticket to attend their congregation.

All tickets will be collected from The College on the day of your congregation. 

Guest seating is split between floor level seating and tiered seating.  If guests have any special requirements that require floor level seating please inform us when you book your tickets so that we can accommodate them. 

Extra Tickets

We will only be issuing 2 tickets at this time.

For additional guests we have Live Feed rooms which are seated and available at the Great Hall.  These rooms are fully accessible and you are welcome to bring as many guests as you wish.

If you are an international student and wish to invite relatives or friends to attend your graduation congregation, your guests may need to apply for visitor visas at a British Embassy or High Commission where they live. A number of documents will be needed to support the visa application.

We can provide a visa support letter that confirms:

• that you are a graduate of Swansea University
• that you have been invited to attend a Graduation Congregation
• that you are eligible to apply for guest tickets

We cannot confirm the names of your guests in the letter.

In order for your family members/friends to visit you in the UK and attend the congregation, you will need to 'sponsor' them.

Please contact international.campuslife@swansea.ac.uk for more information.

If you would like a visa support letter please contact myunihub@swansea.ac.uk

In Swansea

There are many guest houses and hotels in the Swansea area, for further information please go to: Visit Swansea Bay

Swansea University has secured preferential rates with an accommodation service provider, Accommodations UK, for visitors of the University.  For further information, please see here Accommodation Booking Information

On Campus 

Summer Degree and Award Congregations

The Graduation Accommodation package will be available to students and their family, for bed and breakfast in single ensuite bedrooms in student residences on both the Bay Campus and Singleton Campus.  Details to follow.

All Colleges will have a reception to celebrate their students' achievements in the Core following the graduation ceremony. 

These timings are in conjunction with the Congregation Photographs. 

Graduands should make their way directly to have the congregation photograph taken immediately after their congregations.

Guests are advised to make their way to the College Reception while this is taking place.