Your Graduation Day
Timings on the Day
|Registration||8.00 - 9.15||9.30 - 11.15||11.30 - 14.00||14.15 - 16.00|
|Graduands and Guests seated by||9.15||11.15||14.00||16.00|
|Ceremony (approx. end)||11.00||13.00||15.45||17.45|
|Gown return closes||20.00||20.00||20.00||20.00|
There will be College Receptions following each congregation; please use the link for timings.
When you arrive
On the day of your graduation congregation students are advised to arrive approximately 1½ hours before your congregation.
Look at the Graduation Campus Map here: Campus Bay Map
As a graduating student when you arrive you will first need to make your way to The College, where you will register (confirm that you've arrived) and receive a registration card, collect your guest tickets and your certificate (if you have not already received it). You must register at least 45 minutes before your congregation.
You will then collect your robes.
Once you have done all this you will be able to have your photographs taken (this can be done before or after the congregation).
You can then make your way to the Great Hall Auditorium to take your seats for the congregation. You must be seated 15 minutes before your congregation start time to ensure your participation in the congregation. Doors to the Great Hall Auditorium will open approximately 30 minutes before the congregation.
Graduands should leave all personal belongings with their guests before taking their seats in the hall; graduands will only require their registration card. Graduands must sit in their numbered seat; the number will be clearly shown on your registration card.
Guests will be able to enter the Great Hall 30 minutes before the start of the congregation. All guests will have allocated seating. Entry to the hall will not be permitted before this time but catering outlets will be open and available.
The whole event will be clearly signposted and stewards will be on hand to assist you.
During the congregation
During the congregation, graduates will sit in the seat number shown on their registration card, which they will receive on the day when they arrive and register.
Graduands should leave all personal belongings with their guests before taking their seats in the hall; graduands will only require their registration card.
A marshal will instruct the graduates when to leave their seats. You will then be directed to the stage door. When your name is called out you will cross the stage, shake hands with the Chancellor or Vice-Chancellor and then continue to the other side of the stage and down the steps to return to your seat.
After the congregation
Your academic robes can be worn throughout the day but must be returned by the time shown above.
Following each congregation there will be a congregation photograph. You can also continue your celebrations at the College Receptions.
You can order and collect (around 15min wait) a DVD/USB of your congregation from the Library on the Bay Campus.
If you are unable to attend your congregation due to unforeseen circumstances please let us know at your earliest convenience.
Undergraduate students who appear in the congregation brochure and do not attend will graduate in absentia. Please note that deferments are not usually granted, apart from in exceptional circumstances.
You will be able to enter the hall approximately 30 minutes before the congregation start time and MUST be seated no later than 15 minutes before the congregation commences.
The congregation is likely to last approximately 1½ hours and, therefore, it may be unsuitable for small children or babies.
Seating in the Great Hall is tiered. Ushers will be on hand to direct you accordingly.
If you or any member of your party has any disabilities or mobility issues please inform us in advance of your congregation so that we can reserve appropriate seating, Contact The Graduation Team. Ushers will be on hand to assist guests with special requirements.
Any additional guests who do not have a ticket will be able to watch your congregation via a live stream in a lecture theatre on the ground floor of the Great Hall.
Following the congregation, you are politely asked to vacate the hall in order for staff to prepare for the next congregation. You may wish to avail yourself of the catering facilities on offer, have photographs taken, or make your way to the College reception.
Bay Campus Map
An official photographer from Ede and Ravenscroft will be available at all congregations.
The company offers many different bundles of photographs, including photographs with family and individual photos of the graduate.
Please visit Ede and Ravenscroft for further information on the bundles available and prices.
Photographs can be pre-ordered or ordered on the day in the photography sales area, which will be clearly signposted on the day.
All Colleges will have official congregation photograph taken following each congregation.
Samples of the photographs will be on display in the reception marquee with the images of the group taken being displayed on screen.
18" x 10"
|£20 Print Only|
Small Groups (less than 30)
10" x 8"
|£15 mounted print|
Graduands should make their way directly to have the congregation photograph taken immediately after their congregations. Guests are advised to make their way to the College Reception while this is taking place.
On-Stage Photo, DVD and USB Stick
All students will be able to purchase a printed photograph of themselves shaking hands with the Chancellor or the Vice-Chancellor on stage from the Bay Library on the day of their congregation along with a DVD or USB stick (in HD) of their whole congregation.
Printed Photograph 10" x 8 "
(your moment shaking hands with the Chancellor/Vice-Chancellor on Stage)
(film of your whole Congregation)
(film of your whole Congregation in HD)
(Printed Photo, USB Stick with 3 digital copies of photos and whole congregation in HD)
Graduation sales in the Library will close at 7pm on the day of your congregation (3pm on Saturday).
Most of you will already have a LinkedIn profile set up and raring to go, but as you go out into the world of work it’s important to stand out from the crowd. A professional headshot is one of the easiest ways to do this, so you’ll be glad to hear that Swansea University’s Alumni Office has a professional photographer present throughout graduation. It takes less than five minutes and can really make a difference, so don’t miss out!
Location: Atrium, The College, Swansea University Bay Campus
Once you’ve had your FREE photo taken (remember it’s best to do this before robing, as your photo can then be used in multiple ways), you will be given an ID number. To receive your photo, simply email firstname.lastname@example.org quoting your name, graduation info (day and congregation) and photo ID number. All photos will be emailed back as soon as possible.
To be eligible to graduate:
- You must have completed your programme of study
- Your name must appear on an official conferment of award list
- You must have no outstanding debts owed to Swansea University. You are reminded of the University’s regulations for the payment of fees which states:
‘In accordance with the university’s regulations for the payment of fees, students owing fees to the University will be unable to be considered by Award Bodies, to attend degree and award congregations or to receive awards.’
If you have outstanding debts, you need to contact:
Undergraduate: Keith Hurford (email@example.com)
Postgraduate: Andy Beazley (firstname.lastname@example.org)
in the Finance Department immediately to resolve the situation.
Students, guests and staff attending graduation should be aware that degree and award congregations are regarded as public events.
Names and awards (including those receiving their award in absentia) are published in the programme.
Audio and Visual images of the congregation are publicly available via a live webcast and the sale of DVDs of the congregation.
Note to those not attending (receiving award in absentia): if you object to the publication of your personal data in the programme (name and award), please inform the Graduation Office.