Refunds Policy

Refund Policy: Terms and Conditions

Deposit Refunds

Deposit refunds will be considered on a case by case basis.

Payment of the refund

Once it is established that a refund is payable the ensuing payment must be refunded to the original payer using the same method of payment as the original remittance due to UK Anti Money Laundering Legislation requirements.

Refund due to Withdrawal/Suspension

If you withdraw from your program early (or suspend your studies) your tuition fee costs may be adjusted pro-rata based on your last date of attendance/engagement (see how your fees are adjusted section below). The adjusted fee amount will depend on your cohort, course status and domicile.

Note:

No application for a refund of fees will be considered unless a withdrawal or suspension has been fully approved by your home department/Faculty and Education Services
Where a NEW international student enrols but subsequently withdraws or suspends the University will charge a minimum fee of £4000
Where a returning international student enrols but subsequently withdraws or suspends the University will charge a minimum fee of £1000
If you have been awarded a University bursary to cover part/full fees the bursary will be adjusted pro-rata using the same calculation methods as set out in the section below
Any overpayment of tuition fees (or balance of a University bursary) arising from a Suspension of studies will be automatically carried forward into the next Academic Session. The credit will be used to offset any fee liability upon resumption of studies. Students can, however, make a formal application for a refund at the point of suspension via refunds@swansea.ac.uk
If after a period of suspension you resume studies at the start of the next Academic year you will become liable for the full course costs for that year (less any credits you successfully completed prior to your suspension)
If you are suspended or withdrawn for 'non-payment' of Tuition Fees, your Fee liability will be calculated up to your suspension/withdrawal date
If you are suspended or withdrawn for 'non-attendance' your Fee liability will be calculated based on your last recorded date of attendance/engagement
If you are in receipt of SLC funding you may be liable to repay any loan funding you have received beyond your last recorded date of attendance/engagement. Please contact the Money Advice team for more information

How your fees are adjusted

UK Undergraduate - September entry

If you withdraw from your program early (or suspend your studies) your tuition fee costs will be adjusted pro-rata based on your last date of attendance (see table below).

the Academic Year will be taken to be a 30 week study period split into 3 academic terms (excepting non-standard courses)
if you withdraw from your program early (or suspend your studies) within the first two weeks of your course start date your tuition fee costs will be cancelled in full (eg. by the 6th October 2024 for courses commencing on 23rd September 2024)
thereafter, fee liability will be calculated on a termly basis with a minimum of 25% being charged in Term 1, 50% in Term 2 and 100% in Term 3

2024/25	Last date of attendance	Fee Liability
Term 1	from 07/10/2024 and 13/12/2024	£2,250
Term 2	06/01/2025 and 11/04/2025	£4,500
Term 3	06/06/2025 and 06/06/2025	£9,000

Previous session:

2023/24	Last date of attendance	Fee Liability
Term 1	from 09/10/2023 and 15/12/2023	£2,250
Term 2	08/01/2024 and 22/03/2024	£4,500
Term 3	15/04/2024 and 07/06/2024	£9,000

International Undergraduate - September entry

If you withdraw from your program early (or suspend your studies) your tuition fee costs will be adjusted pro-rata based on your last date of attendance.

the Academic Year will be taken to be a 30 week study period split into 3 academic terms (excepting non-standard courses)
if you withdraw from your program early (or suspend your studies), new students will be charged a minimum fee of £4000 (returning students will be charged a minimum fee of £1000)
thereafter, fee liability will be calculated on a pro-rata weekly basis with a minimum charge of £4000 or 25% of the full fee (whichever the greater) in Term 1 and a minimum charge of 50% of the full fee in Term 2
full course fees are payable if your 'last date of attendance/engagement' is recorded after the last day of Term 2
for Visiting students who are admitted for one semester only, if you suspend/withdraw after the first two weeks of your start date, your fees will be calculated on a pro-rata weekly basis up to a maximum of 15 weeks

2024/25	Last date of attendance	Fee liability
Minimum charge	23/09/2024 - 04/10/2024	£4000 (new) or £1000 (returning)
Term 1	between 07/10/2024 and 13/12/2024	minimum charge of £4000 (new) or 25% of full fee whichever the greater (reverting to weekly pro-rata from 18/11/2024)
Term 2	between 06/01/2025 and 11/04/2025	minimum charge of 50% of full fee (reverting to weekly pro-rata from 03/02/2025)
Term 2	06/05/2025 and 07/06/2024	100% of full fee

Previous session:

2023/24	Last date of attendance	Fee liability
Minimum charge	25/09/2023 - 06/10/2023	£1000
Term 1	between 09/10/2023 and 15/12/2023	minimum charge of 25% of full fee (reverting to weekly pro-rata from 20/11/2023)
Term 2	between 08/01/2024 and 23/03/2024	minimum charge of 50% of full fee (reverting to weekly pro-rata from 05/02/2024)
Term 2	15/04/2024 and 06/06/2025	100% of full fee

International Undergraduate - January entry

If you withdraw from your program early (or suspend your studies) your tuition fee costs will be adjusted pro-rata based on your last date of attendance.

the Academic Year will be taken to be a 28 week study period split into 3 payment periods
if you withdraw from your program early (or suspend your studies), new students will be charged a minimum fee of £4000 (returning students will be charged £1000)
thereafter, fee liability will be calculated on a pro-rata weekly basis with a minimum charge of £4000 or 25% (whichever the greater) in payment period 1 and a minimum of 50% in payment period 2
full course fees are payable if your 'last date of attendance' is recorded after 4th July 2025
for Visiting students who are admitted for one semester only, if you suspend/withdraw after the first two weeks of your start date, your fees will be calculated on a pro-rata weekly basis up to a maximum of 15 weeks

Last date of attendance	Fee liability
20/01/2025 - 31/01/2025	£4,000 (new) £1000 (returning)
Payment Period 1 (between 03/02/2025 and 11/04/2025)	minimum charge of £4000 or 25% of full fee whichever the greater (reverting to weekly pro-rata from 17/03/2025
Payment Period 2 (between 06/05/2025 and 04/07/2025)	50% of full fee (reverting to weekly pro-rata from 26/05/2025)
Payment Period 3 (between 07/07/2025 and 01/09/2025)	100% of full fee

Postgraduate Research

If you withdraw from your program early (or suspend your studies) your tuition fee costs will be adjusted pro-rata based on your last date of attendance.

the Academic Year will be taken to be a 12 month period
if you leave your program early you will be charged 1/12th of the overall fee (per month) up to your last date of attendance
if you are a Home student and withdraw from your program early (or Suspend your studies) within the first two weeks of your course start date your tuition fee costs will be cancelled in full
If you are a NEW International student and withdraw from your program early (or suspend your studies), you will be charged a minimum fee of £4000 (returning students will be charged £1000), thereafter, fee liability will be calculated on a pro-rata monthly basis whichever the greater
partial months are charged as full months
full fees payable after the 9th month of enrolment

Postgraduate Taught - September entry

If you withdraw from your program early (or suspend your studies) your tuition fee costs will be adjusted pro-rata based on your last date of attendance.

the Academic Year will be taken to be a 30 week study period for the Taught element of your program (Part 1) plus 60 credits for your Dissertation/DIL (Part 2); (excepting non-standard courses)
fees will be adjusted on a pro-rata* weekly basis during the Taught element
full Part 1 costs are payable if your 'last date of attendance' is recorded after the last day of Term 2
full course fees are payable (equivalent of 180 credits) if you withdraw/suspend after completing Part 1 and have embarked upon your Dissertation/DIL

*formula used for full-time programmes: 2/3 x full fee/30 x number of weeks of attendance

Early withdrawal

if you are a new International student and withdraw from your program (or suspend your studies) you will be charged a minimum fee of £4000 (returning students will be charged £1000) thereafter, fee liability will be calculated on a pro-rata weekly basis whichever the greater
if you are a Home student and withdraw from your program (or suspend your studies) within the first two weeks of your course start date (eg. by the 6th October 2024 for a course that starts 23rd September 2024) your tuition fee costs will be cancelled in full, thereafter, fee liability will be calculated on a pro-rata weekly basis

Postgraduate Taught - January entry

If you withdraw from your program (or suspend your studies) your tuition fee costs will be adjusted pro-rata based on your last date of attendance.

the Academic Year will be regarded as 47 weeks of learning/teaching and assessment
fees will be adjusted on a pro-rata* weekly basis up to your last date of attendance between 20th Janaury 2025 and the 21st September 2025
100% course fees are payable if you withdraw/suspend after 22nd September 2025

*formula used for full-time programmes: number of weeks of attendance/47 x full fee

Early withdrawal

if you are a new International students and withdraw from your program (or Suspend your studies) you will be charged a minimum fee of £4000 (returning students will be charged £1000), thereafter, fee liability will be calculated on a pro-rata weekly basis whichever the greater
if you are a Home student and withdraw from your program (or Suspend your studies) within the first two weeks of your course start date (eg. by the 2nd Febraury 2025 for a course starting 20th January 2025) your tuition fee costs will be cancelled in full, thereafter, fee liability will be calculated on a pro-rata weekly basis

APPLICANTS

International Student Deposit

International student deposit

Deposit refunds will be considered on a case by case basis – please contact refunds@swansea.ac.uk with further details regarding your situation.