Managing Leavers

Managing Leavers

If as a manager you have a member of your staff who wishes to leave their employment with the University, we wish to provide you help and guidance in the transition.

Below are details of the notice periods that your staff would need to give the University, depending on their grade:

Grades 1 - 2 1 Week
Grades 3 - 6 1 Month
Grades 7 - 10 3 Months
Grades 7 – 10 Academic Staff A full term's notice
Professorial Staff A full term's notice

There are some steps you need to take if your staff member resigns or retires:

1)    Inform us in writing

The employee needs to give you formal notification that they wish to resign or retire, either by letter or email.  They should also include the date they wish to leave.

2)    Inform Human Resources about the employee’s decision to leave

You need to discuss with the employee how much annual leave they have left or owe and determine whether they wish to take any outstanding leave before their employment ends or if they want it to be paid to them as part of their final salary payment.  You then need to inform your HR Officer about the employee’s decision to leave.  We will then formally write to the employee detailing any payments or deductions that will be made as well as any other information they need to know.

If the employee has questions about their University Pension Scheme either because they are retiring or just leaving the University, you can ask them to contact the finance department for further details: Pensions Information.

3)    Exit Questionnaire and Handover

As their manager you should encourage them to fill in an exit questionnaire, which should then be returned to HR.  Employees can also request an exit interview with their HR Officer. 

Exit Questionnaire / Holiadur Gadael

You should also conduct a handover meeting with the employee to ensure that you and your staff are aware of all the information that is important for the future functioning of your team.  If you need to recruit another team member to replace the employee, please visit the recruitment and selection webpages for details on how to go about this process: Recruitment and Selection.

4)    Return of University Property

On or before the employee’s last working day they need to return all University property that they have been given.

Property that they need to return may include, but is not limited to:

  • University Staff ID Card
  • Keys
  • Laptop
  • Uniform
  • Phone