Covid-19 Important Information - PLEASE READ

 COVID-19 - UPDATE

We are looking forward to shortly welcoming our students at the Brangwyn Hall for the degree and award ceremonies.  The safety of our students, guests and staff is of the utmost importance to us and we are committed to ensuring that our ceremonies are delivered as safely as possible. 

We would be grateful if all attendees – students, guests, and staff – read the following information.  Please note that the information contained below is based on current Welsh Government requirements.

ENTRY

For entry, you will need to demonstrate your COVID-19 status by providing either: 

  • Proof of full vaccination - both doses received (with the second at least 14 days prior to the arrival at the venue); or
  • Proof of a negative NHS Rapid Lateral Flow test (such test to be taken within 48 hours prior to attending the event at the venue)

Please be ready to show this when you arrive.

Additionally we recommend that you and your guests (over the age of 11) take a lateral flow test no more than 48 hours before attending as a precautionary measure. You can get free tests from local pharmacies or find out more information on the NHS website

All staff will be asked to test prior to attending the ceremonies.

Entry to the Brangwyn Hall will not be permitted if you are unable to provide a COVID Pass or evidence of an NHS Rapid Lateral Flow test result.  This will be applicable to all students and their guests. 

 

  • PROOF OF FULL VACCINATION – BOTH DOSES RECEIVED

We cannot accept vaccine cards issued at vaccination centres as proof of vaccination.

Please use the NHS COVID Pass to show your vaccination status. You can access the NHS COVID Pass via the NHS website.

If you do not have a digital NHS COVID Pass, you will need to request a paper NHS COVID certificate.

Your NHS COVID Pass includes a barcode. The expiry date refers to the barcode and will update automatically. It does not apply to your vaccination status.

To request a paper NHS COVID-19 certificate, call 0300 303 5667 if you are unable to use the digital NHS COVID Pass. It can take up to 10 working days for a certificate to arrive. You can call 7 days a week between 9am and 5pm. GPs cannot provide letters showing your COVID-19 status.

Those vaccinated in Wales and England can access their NHS COVID Pass through the NHS website or via the NHS App or by using a paper certificate. You can request a COVID Pass letter online here or by calling NHS 119.

Individuals from Scotland, who have received a full course of an approved COVID-19 vaccine, can access their NHS Scotland COVID Status App or through NHS Inform to use a paper certificate, or downloadable PDF version.

Those from Northern Ireland can apply for a COVID certificate here or use the COVIDCert NI Mobile App.

We will also accept an EU Digital COVID certificate as approved double vaccination status and officially recognised vaccination status for those travelling to Wales from within Europe. 

Individuals travelling from overseas who were vaccinated outside the UK in a country or territory that is on the list of approved vaccination programmes will be required to provide a certificate or, in some instances, an official government letter demonstrating that you have been fully vaccinated.  Attendees who were vaccinated in countries not on the list of approved vaccination programmes will need to provide proof of a negative NHS Rapid Lateral Flow test.  You should complete your NHS Rapid Lateral Flow Test within 48 hours prior to arriving at the venue.

Guests and graduates travelling to the ceremonies from overseas are advised to make sure they are aware of any testing or isolation requirements in place before arriving in the UK.  Regulations and guidance are available here 

 

  • PROOF OF A NEGATIVE NHS RAPID LATERAL FLOW TEST

NHS Rapid Lateral Flow tests are free. You can order NHS Rapid Lateral Flow Tests here or pick them up from any pharmacy or test site.

Please do not bring the home test strip with you.

Follow these instructions for what you need to do: 

You must report your COVID-19 NHS Rapid Lateral Flow Test result online, by clicking on this link - Report a COVID-19 rapid lateral flow test result  If you do not have access to the internet, you can also report your test result by calling the phone number in your test kit’s instructions, NHS 119.

You will need to demonstrate your negative NHS Rapid Lateral Flow Test result by showing us one of the following: 

  • Text OR email confirmation of your result.
  • OR as a letter that can be requested by ringing NHS 119.

 

FACE COVERINGS

it is a Welsh Government requirement that face coverings are worn at all times in all indoor public areas, unless medically exempt.  This applies to all students, guests and staff.  However, students may remove face coverings while crossing the stage.  Students must wear their face coverings until they reach the stage and replace it when they have finished.

 

ADDITIONAL COVID SAFETY MEASURES

Below are additional measures that we have put in place for your safety and the expectations we have for the duration of graduation:

  • Regular cleaning and sanitising of all public areas.
  • Clear signage to promote social distancing, such as one-way systems, floor markers and reduced room capacity.
  • Hand sanitising stations throughout the venue.
  • Adequate ventilation of all occupied spaces, which will be constantly monitored.
  • Daily Rapid Lateral Flow testing for staff.
  • Monitoring and reviewing arrangements in line with the latest legislation and guidance.

 

WHAT WE ASK YOU TO DO

  • Do not attend graduation if you have any of the recognised COVID symptoms.
  • If you display symptoms while attending graduation, please make arrangements to leave immediately and return home. Maintain a 2m distance from others and avoid touching anything or using public transport.  Ask to speak with a member of the graduation team to inform them that you are leaving and the locations you visited while at the venue.  Contact NHS Test Trace Protect by calling 119.
  • Wear a face covering in all public areas. If you are exempt, we promote the use of the sunflower lanyard or digital exemption card.
  • Wash or sanitise your hands at regular intervals throughout the day, when entering a building and before eating or drinking.
  • Follow the signage and instructions provided during the event and maintain a safe distance of 2m between yourself and others wherever possible.
  • Report any concerns to a member of the graduation team or security staff.
  • Please let us know if you require additional measures in place i.e. if you are at increased risk of COVID, are clinically vulnerable or clinically extremely vulnerable.

 

FAQS – HELP US TO HELP YOU

It is important that you read the below FAQs.  Everything you need to know will be there, including how to get in touch with any questions.

Your support and understanding will go a long way if things take a little longer than you are used to, so your patience is appreciated.