Welcome to the Procurement's external pages for Swansea University. These pages are designed to provide information to potential suppliers. University staff should click here to access the internal Procurement page.

What and how the University procures goods and services is vital to it realising its wider strategic vision. In spending £100m a year on goods and services such as IT, laboratory supplies, cleaning services, travel, research equipment, consultancy services and construction, the University must ensure value for money and compliance.

Whilst the central Procurement team undertake responsibility for all high value procurement activity (>£25,000), the University operates a devolved budgeting system under which the responsibility for low value (<£25,000) day-to-day purchasing is delegated to the colleges and professional services units as they are best placed to make decisions to meet the operational needs.

To contact Procurement please email procurement@swansea.ac.uk

Information for Suppliers

‌Swansea University Procurement team issue tenders where appropriate for various contracts and agreements. We also have access to Higher Education and public sector frameworks and agreements.

As a public sector body the University complies with EU Directives for works, goods and services that exceed the thresholds. Any tenders that exceed the thresholds are advertised on Sell2Wales.

No purchase order, no pay policy

 We are unable to make payment to you without a valid purchase order number (PO number). You must obtain this number from us and quote it on the invoice to us.

Please ensure that you quote the relevant PO number for that specific order and that you do not inadvertently quote old PO numbers for new orders.  This will ensure that we can make payment to you as quickly as possible.

What if I do not receive a purchase order?

It is the university’s policy that all requests for goods and services must be made using an official purchase order. You should request a purchase order before supplying any goods or service to the council. If you have not done so, a purchase order number should be obtained from your contact in the university as soon as possible.

Only goods and services purchased via the Purchase Card are exempt.

What does the purchase order number look like?

A valid PO number from the university will have eight digits.

What will happen to my invoice if I do not quote a valid purchase order number?

Invoices without a valid PO number will be returned to the supplier who must then obtain a valid PO number. Payment terms will only commence on receipt of a valid invoice (Quoting PO Number) which will delay payment being made to you.

What are the university’s payment terms?

Our standard payment terms are 30 days from receipt of a correct undisputed invoice. 

What's the university’s payment method?

All payments are made by BACS.

 

How to Tender - Swansea University

Day to day purchasing decisions taken at departmental level.  However for the majority of its core purchasing requirements Swansea University uses eTenderWales. This is an electronic tendering system which allows suppliers who are registered on the site to download tender documentation and submit tender responses. It also allows queries to be dealt with via the message board with an audit trail.

If you require any assistance with registering or have any queries about the site, please contact the Helpdesk on 0800 368 4850 or email help@bravosolution.co.uk

Terms and Conditions

Unless otherwise stated in a request for quotation or tender documentation all Purchase Orders raised by the University are subject to the standard Terms and Conditions as below:

Terms and Conditions

 

Standard Data Protection Terms

 

Information on Fraud Scams

Important Fraud Information

 

Contact Information

 To contact Procurement please email: Procurement@swansea.ac.uk