Swansea University

16. Extensions to Candidature


Each programme has a maximum period of candidature.  The maximum period is designed to enable students, whose studies have been interrupted for whatever reason, to complete their degree.  Students must aim to complete their programme by the deadlines given for the programme.  A candidature shall lapse (and examination be thereby precluded) if the programme is not completed within the University time limits.


Time limits may be extended, but in exceptional cases only, and in accordance with the following criteria:

  • Normally, extensions will be granted only on compassionate grounds, or in cases of illness, serious domestic difficulties or exceptional professional commitments which can be demonstrated to have adversely affected the candidate.  A full and reasoned case, supported by a work plan, appropriate medical or other independent evidence must be submitted to Academic Services by the College for consideration.  Such cases will be processed administratively on behalf of the Academic Regulations and Cases Board.
  • In the case of part-time candidates who cite exceptional professional commitments, the request must be accompanied by written confirmation and description by the employer of the exceptional workload borne by the candidate and a statement that the commitments had been unforeseen.
  • In cases which arise as a result of illness:
    • Satisfactory medical evidence, including a medical certificate, must be supplied. (The extent and nature of the illness as described in the certificate are invaluable in assessing the case.)
    • A clear statement must be supplied, showing that the College concerned has evaluated the situation in which the candidate finds himself/herself as a result of the illness and that it considers the requested extension to be appropriate.  Such a statement will, wherever possible, follow direct contact between candidate and College.


Applications for extensions must be routed via the candidate's supervisor or, in the case of Postgraduate Certificates and Diplomas, the Programme Director, to Academic Services, where the case will be considered administratively on behalf of the Academic Regulations and Cases Board.


Extensions of candidature for students who are resubmitting their piece of directed independent learning will not be permitted.


Extension requests submitted by Research degree students solely on the grounds of concurrent enrolment will not be granted for staff members who are concurrently enrolled on the PGCtHE, owing to the contractual requirement of the PGCtHE as a condition of employment.