Swansea University

3. Conduct of Examinees


Candidates are to attend examinations and submit work for assessment as required. If a student fails to attend examination(s) or submit work for assessment, without good cause, the College examining board should normally decide that the student has failed the assessment concerned.


Candidates must inform the Examinations Office in writing if they are unable, on religious grounds, to take examinations on certain days by the 31 October for January examinations or the 01 February for May/June examinations.  The University Examinations Office shall, as far as possible, take account of this information during the compilation of the examinations timetable.


Candidates must make sure that Colleges are made fully aware, in writing, of any extenuating circumstances which might have affected their studies and preparatory work leading up to assessment periods. It is imperative that candidates speak as soon as possible to their personal tutor or other member of staff in the College in order that the facts can be brought to the attention of the College Examining Board well in advance of the Award/Progression Board meetings. Failure to inform their Colleges of their difficulties and to provide evidence in good time before the College Examining Board meeting may well result in the alleged circumstances being disregarded. ‘Extenuating circumstances’ could include personal or academic-related problems or issues involving difficulty in accessing facilities or materials relevant to the course.


Candidates are responsible for checking their examination timetables carefully when they are published to ensure that all the examinations that they are due to sit are scheduled.


Candidates must ensure that that they present themselves at the examination venue in good time before the examination is due to begin.


Candidates must not enter the venue until instructed to do so by an Invigilator.


Additional time for any candidate arriving after the start of the examination will not be given.


Candidates must not leave their desks without the permission of an Invigilator.


A candidate whose script has been collected will not be re-admitted to the examination venue.


Candidates must ensure that they take their Identity Card to the examination venue on all occasions and display it clearly on the desk during the examination.  The University reserves the right not to process marks if candidate identity has not been confirmed. Candidates must also fully complete an attendance slip.


Candidates must ensure that they do not engage in any form of academic misconduct, whereby they take action which may result in them obtaining for themselves or others, an unpermitted advantage.


Candidates shall only be allowed to take permitted aids for their examination in to the examination venue.  These aids (e.g. pencils, biros) must be carried in a clear and transparent pencil case or “poly pocket” which shall be examined on entry to the examination venue.


Candidates must leave their coats, bags and similar items outside the examination venue. Candidates should be aware that the University will not accept responsibility for any items lost or stolen.


Electronic devices are not permitted in the examination rooms (this includes the main examination room and any other room which the candidate may have access to, including public toilets) unless specified in the rubric of the examination paper. Being found in possession of an electronic device which is not permitted in the rubric of the examination paper and where there is no evidence that the device has been used will be considered a breach of examination regulations.


Candidates must not start writing, other than to complete the identification details on the attendance slip and answer book, until given permission to do so by the Invigilator.


Candidates shall use only the official stationery provided – all rough work shall be done on the stationery provided and handed in with the completed script. No script, rough work or official stationery may be removed from the venue. Candidates must not have in their possession in the examination room, nor make use of, any book, manuscript, electronic calculator or any other aid which is not specifically allowed in the rubric of the examination paper. Only University calculators are permitted unless specified on the rubric by the College and they must not contain any user-recorded data or program and must be incapable of electronic communication.


Candidates must conduct themselves in a dignified manner and respect the interest of other candidates at all times.


Candidates suspected of having engaged in academic misconduct or assisting another candidate, which is in breach of the regulations governing examinations, will be informed in writing that the incident will be reported to the Director of Academic Integrity and further action may be taken against them. The candidates will however, be allowed to continue with the examination in question and subsequent examinations without prejudice to any decision that may subsequently be taken.


Candidates who have been observed acting in breach of examination regulations and where their behaviour in the examination has been considered unacceptable will be given a formal written warning, since their actions may well have caused a distraction likely to disadvantage other candidates. They shall be warned that if they continue to be disruptive and persist to act in a manner that is likely to disturb further other candidates, they will be required to leave the venue immediately. Such candidates will not be readmitted for this examination and the incident will be reported to the Director of Academic Integrity.


Candidates must stop writing immediately when they are instructed to do so at the end of the examination. The Chief Invigilator will determine the end of the examination.


At the end of the examination, candidates must remain seated and silent until all scripts have been collected and until dismissed by the Chief Invigilator.