Swansea University

4. Procedure and Guidelines for Making the Award

4.1

All cases shall be considered, in the first instance, by the College.  The College shall be charged with obtaining as much information as possible on the causes which prevented the candidate from attempting the whole or part of the assessment(s), together with evidence of the prospects of the candidate completing the assessment(s) in a subsequent year within the time-limit prescribed by the appropriate regulations.

4.2

When supporting evidence is received from a medical practitioner outside the University, it is desirable that the Occupational Health Department and/or suitably qualified practitioner, as specified by the University, be asked to undertake full consultation with the practitioner concerned before any recommendation is made on behalf of a candidate.

4.3

The College shall make a recommendation to the appropriate Aegrotat Board on each case.  The recommendation shall include: 

  • details of the academic standing of the candidate
  • details on the causes which prevented the candidate from attempting the whole or part of the assessment(s)
  • details of medical evidence or other appropriate documentation
  • recommendation from the Occupational Health Department and/or suitably qualified practitioner, as specified by the University (if appropriate)
  • evidence on the prospects of the candidate completing the assessment(s) in a subsequent year within the time-limit
  • a recommendation on the title of the Aegrotat Award if it is not considered appropriate for the award to be named
  • a signed statement from the candidate indicating that he/she is willing to accept an Aegrotat degree

4.4

The Aegrotat Board shall consist of three members, normally the Chair of the University Progression and Award Board (or nominee) and two other members of the Board. A representative from the Occupational Health Department and/or other suitably qualified practitioner, as specified by the University, shall be required to attend the meeting of the Aegrotat Board.

4.5

The Aegrotat Board shall consider all evidence available to it and make a recommendation to the University Progression and Award Board.

4.6

The University Progression and Award Board shall approve or not approve the award.  The decision shall be conveyed to the candidate and reported to the appropriate College.

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