Swansea University

5. Initial Filtering of Appeals

5.1

Academic Services shall acknowledge, in writing, receipt of an appeal within 5 working days.  The acknowledgement shall be sent by e-mail to the candidate and include a general overview of the appeals procedure.  The acknowledgment will also include the date of the next Academic Appeal Board which may consider the candidate’s appeal in the event that the appeal is consequently referred to the Academic Appeal Board.

5.2

Once acknowledged, all appeals shall be initially considered by appropriately trained and experienced staff members of Academic Services, referred to as the Filtering Committee.

5.3

The Filtering Committee may contact the relevant College, Disability Office, or Wellbeing Services, as appropriate, for further information if it is considered necessary to enable the submission to be initially considered.

5.4

Appeals which are not based on the grounds listed in Section 2.4 or where there is no evidence to support the appeal may be rejected by the Filtering Committee.

5.5

The following shall not be considered to satisfy the grounds for appeal:

  • Questioning the academic or professional judgement of the examiners.
  • A candidate’s disappointment with a result where marks have been accurately recorded, assessment regulations correctly followed and where no evidence of material irregularity exists.
  • Where extenuating circumstances were made known to the College, University’s Academic Board or appropriate committee and such circumstances were fully considered.
  • Where the student failed to submit evidence of their extenuating circumstances to the College in accordance with the Policy on Extenuating Circumstances Affecting Assessment
  • Where the evidence presented in relation to an appeal based upon extenuating circumstances does not support the notion that the candidate had extenuating circumstances at the relevant time.
  • Where the evidence presented in relation to an appeal based upon extenuating circumstances does not support the notion that the candidate was incapable of determining whether or not they were fit to undertake the assessment and/or notifying the College at the relevant time.
  • Where the evidence presented in relation to an appeal based upon extenuating circumstances does not support the notion that the candidate had extenuating circumstances which fall within section 2.6.

5.6

Candidates whose appeal has been rejected following the initial consideration shall normally be notified in writing by the Filtering Committee within 20 working days of the date of the receipt of the appeal or receipt of any evidence in support of the appeal that may have been requested.  The form of notification will be by letter/e-mail and shall provide a summary of the reasons for the decision taken.  Where it is not possible to notify within this time frame candidates will be updated accordingly and provided with a revised timescale.

5.7

Where the Filtering Committee decides that the appeal is based upon the grounds listed in 2.4 and that there is compelling evidence to support the appeal, the appeal shall be referred, where possible, to the next scheduled Academic Appeal Board for consideration.  Academic Appeal Boards are held once a month during the months of November to July and usually twice a month during the months of August, September and October.

5.8

The appeal submission shall then be forwarded to the relevant College(s) and/or Chair of Examination Board for comment.  Colleges and/or the Chair of the Examination Board shall be responsible for providing details of any additional factors which may have a bearing on a case, such as internal rules/regulations; action taken by the College; the requirements of and constraints imposed by professional bodies.