The name of the
Local Association is Swansea University Local Association of the
University and College Union, subsequently referred to as the LA.
The LA is constituted
in accordance with the current rules of the University and College
AIMS AND OBJECTS
The aims and
objects of the LA are the same as those of UCU, set out in national
rule 2, except that they exclude the political objects of UCU
referred to in national rule 2.6. The LA may discuss UCU’s political
objects and may act to further these provided that no funds of the
LA are spent on those political objects. All actions taken by the
Association shall be consistent with the national Rules of UCU.
Members of the
LA shall be those assigned to the LA in accordance with national
Rule 12. Normally, this will include all UCU members for whom
Swansea University is their principal qualifying employment.
with national Rule 12.2, members who are employed at Swansea
University but who have been assigned to a different LA may attend
meetings, and vote on matters concerned with their employment at
this LA. They are eligible for membership of the committee of this
LA, but may stand for election as a local officer only in their
designated LA. In relation to national office and national
elections, they shall be entitled to stand for office and vote in
national elections only in their designated LA. “National elections”
includes all elections for General Secretary, Officers, Trustees,
NEC representatives and Congress delegates.
whose last employment was in Swansea University may choose to be
members of the LA or of a central group.
Each member of
the LA will pay, in accordance with procedures determined by the
NEC, a subscription to the funds of UCU consisting of the current
national subscription as determined by the NEC, and any current
local subscription agreed by the LA.
subscription will be approved by the decision of a quorate general
meeting and published to all members.
USE OF FUNDS
All expenditure by the LA must further the objects of the LA. The
finances of the LA
shall be conducted in accordance with arrangements determined by the
National Executive Committee which shall include an audit and report
prepared in accordance with instructions issued by the Honorary
No funds of the LA will be used for affiliation to a political
party, or for the furtherance of the union’s political objects or
other political objects.
The funds of the LA will be used for:
Costs incurred in the proper conduct of the business of the LA, as
agreed by the committee, including any honoraria which may be agreed
annually by the committee and approved by a general meeting.
Payment of the expenses of any members duly appointed by the LA to
Payment of other such expenses as will from time to time be
determined by a majority of members present and voting at a quorate
general meeting of the LA, subject to 6.1 and 6.2 above.
Donations to charities or other bodies whose objects are consistent
with those of the LA. Donations greater than £100 must be approved
by a general meeting of the LA; donations below this amount may be
approved by the committee. All expenditure on political objects is
made nationally from a designated fund, set up in accordance with
UCU rules 30 and 36; expenditure on political objects cannot be made
out of local funds.
There will be a committee responsible for conducting the day-to-day
business of the LA. The committee will meet not less than once
every three months. Not less than one half of those who are at
that time members of the committee must be present to form a quorum
at any meeting.
If presented with a written request signed by at least half of the
members of the committee, the president must call a meeting of the
committee to take place not later than 5 working days following the
day on which that written request is received.
The committee will consist of:
the Officers as specified below.
up to 9 ordinary members elected annually
from members of the LA.
up to 4 members co-opted by the committee who will serve to the end
of the term of office of other committee members. All co-options
shall be presented for approval by the next general meeting.
d) ex-officio members, being the
immediate past president, the immediate past secretary, and any
member of the LA who is a member of the National Executive Committee
OFFICERS OF THE LA
Members will be elected to the following officer roles within the
These positions will be declared elected annually at the annual
general meeting from members of the LA in accordance with Rule 9.
The president, or another committee member as appointed by the
committee, will chair general meetings and committee meetings of the
LA and perform such other duties as are laid upon the
president by any rule or are decided by the committee. In
accordance with normal practice, the president may, between meetings
of the committee, take any action on behalf of the committee which
is both urgent and necessary. Such president’s action must be
reported for approval to the next committee meeting.
The duties of the secretary are to deal with the correspondence of
the LA; to call general and committee meetings of the LA; to ensure
that minutes of those meetings are kept; to organise membership
circulations as the committee deems necessary; to arrange
notification of local election and ballot results to all members;
and to perform such other duties as are laid on the secretary by any
rule or are decided by the committee. In the absence of the
secretary, the secretary's duties will be performed by another
officer or committee member as the committee decides.
The treasurer will have custody of the funds of the LA and authority
to make payments from them in accordance with the rules as the need
arises. The treasurer's duties will be to keep the books of
the LA; to present the accounts of the LA for auditing as necessary;
to present these audited accounts to a general meeting of the LA, to
publish them to all members of the LA, and to submit a copy
forthwith to the honorary treasurer of UCU. In the absence of the
treasurer, the treasurer's duties will be performed by another
officer or committee member as the committee decides.
The membership secretary will be responsible for recruitment and for
keeping any membership records that are necessary at local level.
The membership secretary will provide membership information
promptly to UCU in accordance with instructions from UCU Head Office
or Regional Office to enable statutory and rule requirements of
membership records to be met. In the absence of the membership
secretary, these duties will be performed by another officer or
committee member as the committee decides.
If an office is vacant and no ballot
is being held for that office, the committee is empowered to fill
the vacancy, either from members of the
committee itself or from the general membership of the LA.
Officers so appointed will retire at the same time as if they had
been duly declared elected at the last Annual General Meeting.
ELECTIONS OF ORDINARY MEMBERS OF THE COMMITTEE AND OFFICERS
The local committee will appoint a returning officer for elections
who is neither a candidate for any office in the LA nor a member of
All nominations will be received in writing by the returning officer
no later than the day that is 14 days before the day of the annual
general meeting. Nominations must be accompanied by the
written consent of the nominee and supported by the identifiable
signatures of 2 members of the LA. A list of all
nominations shall be circulated to members of the LA by the
returning officer not less than 7 days before the AGM.
Eligibility to stand for election
a) Retiring officers will be eligible for re‑election, except that
the president and vice‑president may normally hold office for not
more than 3 successive years in any one capacity.
b) A member may not normally be declared elected to more than one
officer or ordinary position of committee membership.
a) If there is
only one eligible candidate for any officer vacancy, that candidate
will be declared elected by the returning officer when the list of
nominations is circulated under rule 9.2.
b) If the number of candidates to be ordinary members of the
committee does not exceed the number of vacancies, those candidates
will be declared elected by the returning officer when the list of
nominations is circulated under rule 9.2.
c) If there is either more than one eligible candidate for any
officer vacancy or more candidates than there are vacancies of
ordinary members of the committee, a ballot of the members of the LA
at the AGM under rule 10.2 will be declared by the returning officer
by the returning officer when the list of nominations is circulated
under rule 9.2.
d) If there is no eligible candidate for an officer vacancy or there
are fewer candidates than there are vacancies for ordinary members
of the committee, the returning officer, having declared the results
of those positions under rules 9.4 a) and 9.4 b), shall call for and
accept late nominations for the vacant positions up to and including
the annual general meeting. At this point rules 9.4 a) and 9.4 b)
shall apply to these vacancies as appropriate and a ballot shall be
held at the AGM in accordance with rule 10.2.
Term of Office
The term of office of an officer or ordinary member of the committee
elected under this rule 9 will run from the close of the annual
general meeting at which he or she is elected until the next AGM.
CONDUCT OF BALLOTS
Unless decided otherwise by the NEC all ballots will be
conducted in accordance with this rule, other than industrial action
ballots which will be conducted in accordance with national rules.
for ordinary committee members and officers will be held annually by
a vote at the AGM subject to Rule 9.4.
other ballots (other than industrial action ballots), not later than
the end of the day that is fourteen days before the date fixed for
counting the ballot, the ballot forms will be sent to each member of
the LA. The Returning Officer will supervise the conduct of
the ballot including the distribution of ballot forms and will fix
the date and time for starting the count of the ballot. The
ballot will be secret.
Ballots will be counted in accordance with the method determined by
the returning officer. Where appropriate and practicable, the single
transferable vote system will be used.
The result of all ballots will be notified in writing by the
Returning Officer to the secretary and as soon as practicable by the
secretary to the members of the LA and to the General Secretary of
ELECTION OF CONGRESS REPRESENTATIVES
Congress representatives will be elected annually at a general
meeting from members of the LA. Where an elected representative is
unable to attend a particular Congress, a substitute may be elected
by a general meeting. If this is not possible, a substitute may be
elected by the Committee. Names of the representatives will be
notified to the general secretary in accordance with published
REMOVAL FROM OFFICE
Any member of the committee (including the officers and other
persons elected to represent the LA) may be removed from office by
resolution at a general meeting (including an extraordinary general
meeting) of the LA provided that (a) the terms of any
such proposed resolution are received by the secretary not
later than the day that is 14 days before the day of the general
meeting and (b) the proposal for such a resolution is supported in
writing by not less than 25 members. Upon receipt of such a proposal
the secretary will take all reasonable steps to ensure that
that proposal is received by each member of the LA not later than
the day that is [seven] days before the general meeting at which it
is to be considered. Any general meeting which will have
removed a member or members of the committee in accordance with the
above will have power to replace any such member or members until
such time as normal election of officers and other members of the
committee next occurs.
MEETINGS OF THE LOCAL ASSOCIATION
There will be at least three general meetings of the LA each year,
of which one will be designated as the annual general meeting. The
Regional Official shall receive notice and minutes of all LA
meetings. The General Secretary or nominee may attend all LA
Annual General Meeting
The annual general meeting will be held in May or June each year.
The secretary will take all reasonable steps to ensure that
notice of the annual general meeting is received by members not
later than the day that is 28 days before the day on which the
meeting is to be held. That notice will include the agenda for the
meeting and a call for nominations for the election of officers and
ordinary members of the committee.
Other General Meetings
The secretary will take all reasonable steps to ensure: (a) that
notice of other general meetings is received by members not later
than the day that is 14 days before the day on which the meeting is
to be held; (b) that the agenda for such meetings is received by
members not later than the day that is 5 days before the day on
which the meeting is to be held.
EXTRAORDINARY GENERAL MEETING
An extraordinary general meeting of the LA will be held either at
the request of the Committee, or following receipt by the secretary
of a requisition signed by at least the number of members equivalent
to a quorum. Such a requisition will specify the topic or topics to
be discussed. Requisitioned meetings will be arranged to take place
not later than 10 working days after the day on which that
requisition was received. The secretary will take all
reasonable steps to ensure that notice of the extraordinary general
meeting is received by members not later than the day that is 5
working days before the day on which the meeting is to be held.
At all general meetings, including extraordinary general meetings,
of the LA a quorum will be 18 members.
QUORUM ARRANGEMENTS FOR FORMAL BUSINESS
Where an annual general meeting, extraordinary general meeting or
general meeting is unable to complete items of formal business
required by national or local Rules, or resulting from trade union
legislation, or from membership of the TUC,
or in relation to the local finances of the LA,
because the meeting was not quorate, notice of a further meeting
will be circulated to members to take place no later than 14 days
after the date of the inquorate meeting. The agenda of the further
meeting will be restricted to this incomplete, formal business. It
will be quorate if three members are in attendance, except that in
local finances of the LA,
these three will not for purposes of the quorum include the
LA treasurer or its local auditors.
Motions to a general meeting may be submitted by the committee or by
any member with a seconder and must reach the secretary at least 7
days in advance of the meeting, of which notice will have been given
under Rule 13.3, at least 14 days before the day of the meeting.
which may not introduce new subject matters to motions, may be taken
at the discretion of the Chair.
motions and emergency motions may be proposed at a general meeting
and taken at the discretion of the Chair.
A resolution of
a general meeting is a motion that has been approved while that
meeting was quorate by a simple majority of members present and
voting (an abstention not being regarded as a vote for this purpose)
except as provided elsewhere in these rules.
Any motion (other than an emergency motion) submitted by the
LA to the Congress of the UCU will be circulated to all
members of the LA and approved by a quorate general
meeting of the LA. Amendments, which may not introduce new
subject matters to motions, may be taken at the discretion of the
Where a general meeting is called, and part of the business of this
meeting is to approve motions for submission to the Congress of the
UCU, and this meeting is inquorate, motions for submission to
Congress may be subsequently approved in a manner determined by the
Committee and consistent with the Standing Orders of Congress.
Emergency motions to Congress must be submitted in accordance with
the Standing Orders of Congress.
MOTIONS TO NATIONAL MEETINGS AND COMMITTEES
All motions to national Equality bodies, and national meetings and
specialist committees of the Special Employment Interest Groups
shall be submitted in accordance with national Rules and Standing
Orders and should be approved by a properly convened meeting of
members of the relevant special interest group, or by a quorate
general meeting, or by the committee.
RATIFICATION OF AGREEMENTS
Any draft agreements must be ratified in accordance with regional or
national ratification procedures where these exist.
No act done in good faith under these rules by the committee, an
officer or any other person or body will be invalidated only by
reason of the subsequent discovery of a defect in, or the expiry of,
No rule or rules of the LA will at any time be in conflict with a
rule or rules of the UCU currently in force. Changes in the
rules of the UCU will, where applicable, automatically constitute
changes in these rules of the LA.
AMENDMENT OF RULES
These rules of the LA may be amended by resolution of any quorate
general meeting of the LA. Proposed amendments to these rules must
be handed in writing to the secretary by the end of the day that is
14 days before the day of the general meeting at which they are to
be considered. The secretary will take all reasonable steps to
ensure that these proposed amendments are received by members not
later than the day that is 5 days before the day on which the
meeting is to be held at which they are to be considered. Amendments
to these rules require the support of at least two‑thirds of the
members present and voting at the general meeting at which they are
considered, an abstention not being regarded as a vote for this
Alternatively these rules of the LA may be amended by membership
ballot and, in that case, the support of at least two-thirds of
those members casting a valid vote in that ballot would be required.
Either the committee or a quorate general meeting may decide to hold
such a membership ballot.
All rules of the LA and amendments to these rules will be subject to
approval by the national executive committee of the UCU.
Ballots conducted under rule 10.3 are conducted by postal ballot and
this process will not be conducted by email. Unless specifically
determined by the LA, all other communications may be by email.
Date these local
rules approved……23 April 2008…………………………
FOR THE CONDUCT OF BUSINESS AT LOCAL GENERAL MEETINGS
arrangements for the quorum, calling of meetings and circulation of
motions to meetings are as given in the rules of the LA.
Business of the meeting
In advance of the general meeting, the committee will determine the
agenda and prepare recommendations as to the order in which the
business is to be conducted. The committee will also decide on the
duration of the meeting. The competent business of the general
meeting will be the matters stated in the agenda circulated to
members in accordance with the local rules.
The president, or another committee member as appointed by the
committee, will chair the meeting.
Conduct of meetings
The conduct of meetings will be the responsibility of the chair. The
chair will have power to lay down time limits for the discussion of
items on the agenda. The chair will rule on any question under the
standing orders, or on points of order or information. A challenge
to a ruling by the Chair must be moved and formally seconded. The
Chair may make one speech in favour of the ruling, and then the
challenge should be put to the vote without further debate. In a
vote, such a challenge will require the support of two-thirds of the
members present and voting at the meeting, an abstention not being
regarded as a vote for this purpose.
Minutes will be kept of all general meetings. The minutes of the
previous meeting having already been circulated, the chair will call
for any questions regarding their accuracy. When there are no
further questions the chair will declare them (as amended, if
necessary) confirmed. Members will then be at liberty to raise
points arising out of the minutes, except on matters appearing
elsewhere on the agenda.
Voting will be by show of hands, unless the chair directs otherwise.
Tellers will be appointed at the beginning of the meeting.
Decisions will be taken by a simple majority of those present and
voting (an abstention not being regarded as a vote for this
purpose), unless otherwise directed by these standing orders or the
rules of the LA.
All motions must be moved and seconded. Movers of motions may speak
for a maximum of five minutes. All other speakers may speak for a
maximum of three minutes. Except at the discretion of the chair, no
member will speak more than once on any motion, except that the
mover of the motion will have a right to reply. Any member may
formally second any proposition and reserve his or her speech until
a later period in the debate.
Amendments from the floor of the meeting will be taken at the
chair's discretion. All amendments must be moved and seconded.
Motions to close debate
Any member of the meeting may seek to end the debate on a motion or
amendment by moving THAT THE MEETING PROCEED TO NEXT BUSINESS or
THAT THE QUESTION BE NOW PUT provided that there has been at least
one speech each for and against the motion or amendment under
Such motions must be seconded and no speeches will be allowed on
them but the vote on them must be taken straightaway. If
either motion be lost, the same motion will not be moved until at
least ten minutes have elapsed.
Effect of motions to close debate
If the motion TO PROCEED TO NEXT BUSINESS is carried, the debate
will cease and no vote may be taken on the main question nor on any
amendment; if it is lost, the debate will continue as if NEXT
BUSINESS had not been moved.
If the motion THAT THE QUESTION BE NOW PUT is carried, the meeting
will vote immediately on the proposition before it.
Points of order
Any member may, at any time, raise a point of order.
Points of information
Any member may, with the leave of the chair, raise a point of
Withdrawal of propositions
Permission to withdraw any proposition that is before the meeting
may be granted by a simple majority of those present and voting at
the meeting, an abstention not being regarded as a vote for this
Reference of motions
Any motion to refer a motion to the committee either for examination
or for re‑drafting will, if seconded, rank as an amendment with
precedence over any other amendment.
Any motion which is left on the agenda at the end of a meeting will
be considered by the committee at their next meeting.
Suspension of standing orders
Any of the above standing orders will be suspended by the meeting
for a specified purpose if a motion to that effect is moved,
seconded and supported by two‑thirds of those present and voting, an
abstention not being regarded as a vote for this purpose.
Standing orders will again apply as soon as the specified issue has
Alteration of standing orders
These standing orders may be altered by a resolution of a general
meeting of the LA, provided that notice of any proposed amendment is
received by members not later than the day that is 14 days before
the day on which that general meeting takes place. Such a resolution
requires the support of two thirds of the members present and
voting, an abstention not being regarded as a vote for this purpose.