September 2013 Instructions

The official Swansea Unversity enrolment and induction instructions.

Before you enrol

New students need a University ID card: To have your card ready to pick up during enrolment week you need to send a recent colour passport photo with your six-digit student number and name written on the back to: "Library Issue Desk, Swansea University,  SA2 8PP, Wales UK"

Paying fees yourself: If you are paying part or all of your tuition fees directly ensure funds are available to pay by card or by direct debit in two installments from a UK bank acount or by cheque. If you intend paying by bank transfer, contact the Cash Office on +44 (0)1792 295684 between 9.30am and 3.30pm, Monday to Friday. A guide to paying your fees is availble for:

• UK and EU students
• International students from outside the EU

External sponsorship: If we do not have details of your employer, trust, council or embassy and how much they are paying towards your fees send a Confirmation of Sponsorship form or a letter from your sponsor with the equivalent details to: "Student Records Office, Singleton Abbey, Swansea University,  SA2 8PP" or send a scanned image to studentfinance@swansea.ac.uk

University scholarship or bursary: Students in receipt of a University scholarship or bursary contribution towards their tuition fee can confirm details are correct during enrolment. If they are not correct please contact the member of staff who originated the award and ask them to progress authorisation of your tuition fee scholarship or bursary.

Staff eligible for a staff bursary or research assistant bursary can either submit an approved application form and then enrol online or bring the completed form in person to enrol in Student Records, Singleton Abbey.

New international students will need to bring a current passport and visa in person. 

Continuing international students check your visa has not expired and if necessary apply for a visa extension to cover the duration of your course. IMPORTANT You are not allowed to apply for a visa extension if it would lead to spending more than 5 years studying in the UK at undergraduate or masters degree level with a Tier 4 student visa. If you think that you will be affected by the 5 year limit on study at degree level, it is very important that you talk to ISAS  as soon as possible.

University payments to students Students relying on a University bursary or scholarship to pay their bills should be aware the first payment is made after you enrol and may not be in your bank account by the 1st day of the month. To avoid going overdrawn, you are strongly advised that your direct debits and standing orders should have a payment date on or after the second Monday of the month. If you have not received a payment you were expecting then contact the Finance Payments section.

Enrolment instructions for research postgraduates

There are three steps you must complete:

1. Enrol on your programme of study with the University (Student Registration)

Before term starts enrol on your course online to be formally recognised as a student studying at Swansea University, for details browse online enrolment. If for any reason you cannot enrol online don't panic! If necessary you will have an opportunity to enrol on campus,

New international students will need to enrol in person, for details browse how to enrol in person.

2. Induction - Report to your department

Research postgraduates should inform their main supervisor that they are commencing their research and confirm the next step of their work plan. Note, within the first three months you will be expected to matriculate, for details please refer to the postgraduate academic handbook and your supervisor.

Your department or main supervisor can advise about attending induction events or training modules.

(Engineering Masters of Research must attend induction in the Faraday building on 25 September at 10am).

3. Your University ID card

• Pick up your new University ID card from the marquee during arrivals weekend, from Fulton House during Freshers week and from the Library during term.
• If you did not send in a pasport photo before arriving then drop off your photo with your name and student number written on the back. 

REMEMBER you must be enrolled and provide proof of identity, for example, a passport, UK ID card or other photo id before your card is issued.

Dates for your diary