New research postgraduates

September 2014 Instructions

The official Swansea University enrolment and induction instructions for new research students.

Note for continuing students and new research students starting at other times your enrolment information is available at:

Preparations for enrolment

  1. To pick up a new University ID card during Arrivals and Welcome week you will need to send a recent colour passport-sized photo with your six-digit student number and name written on the back to: "Library Issue Desk, Swansea University,  SA2 8PP, Wales UK"
  2. Have funding in place to pay your tuition fees: 
    • If you intend to pay tuition fees yourself you can either make one payment by card or in two instalments by direct debit  from a UK bank account. If you intend paying by bank transfer, contact the Cash Office on +44 (0)1792 295684 between 9.30am and 3.30pm, Monday to Friday. for further details browse our Guide to paying fees for UK and EU students or the Guide for paying fees for International students
    • Confirm you are sponsored. If your employer, trust, council or embassy is paying towards your fees please send a Confirmation of Sponsorship form or a letter from your sponsor with the equivalent details by post to: "Student Records Office, Singleton Abbey, Swansea University,  SA2 8PP" or by email send a scanned image to
    • Make sure your University scholarship or bursary is authorised. If you have a University scholarship or bursary you can confirm details are correct during enrolment. If they are not correct please contact the member of staff who originated the award and ask them to progress online authorisation of your tuition fee bursary. 
    • Staff eligible for a bursary need to submit an approved staff bursary form or Research Assistants need to submit a Research Assistant Bursary form  before enrolling.
  3. International students in order to complete your enrolment please bring your current passport and visa in person .
  4. Continuing international students please check your visa has not expired and if necessary apply for a visa extension to cover the duration of your course. IMPORTANT You are not allowed to apply for a visa extension if it would lead to spending more than 5 years studying in the UK at undergraduate or master's degree level with a Tier 4 student visa. If you think that you will be affected by the 5 year limit on study at degree level, it is very important that you talk to our International Student Advisory Service  as soon as possible.
  5. If you rely on a University bursary or scholarship to pay your bills it is important to note the first payment is made after you enrol and may not be in your bank account by the 1st day of the month. To avoid going overdrawn, you are strongly advised that direct debits and standing orders should have a payment date on or after the second Monday of the month. If you have not received a payment you were expecting please contact the Finance Payments section.

Enrolment elements for research postgraduates

1. Enrol on your course

You will need to enrol online by:

  • Agreeing to be a student at Swansea University and abide by the academic guide regulations
  • Agreeing to the data protection statement
  • Checking and updating your student record information
  • Pay tuition fees or provide evidence of sponsorship

International non-EU students to complete your enrolment please enrol in person 

If for any reason you cannot enrol online don't panic! During arrivals weekend and welcome week staff will be available to help.

2. Pick up your University ID card

You must be enrolled and provide proof of identity, for example, a passport, UK ID card or other photo id before your card is issued.

  • Pick up your new University ID card from Fulton House during Arrivals and Welcome week and from the Library during term.
  • If you did not send in a passport photo before arriving then drop off your photo with your name and student number written on the back to produce your card.

2. Report to your supervisor

Inform your main supervisor that you have enrolled and confirm the next step of your work plan. Your supervisor and College administration office can advise about attending induction events or training modules.

Dates for your diary

EventEvent DateEvent Information
Enrolment Week Monday to Sunday
14 - 20 September
Online Enrolment
Enrolment in person
Enrolment cycle (PDF)
Arrivals Weekend
Friday to Sunday
18 - 20 September
Arrivals and Welcome
Welcome Week Monday to Friday 
21 - 25 September
Undergraduate Induction
Postgraduate Induction
Fresher Events
Start of teaching Monday 
28 September
Term & Semester dates
Extended Enrolment
Monday to Friday 
28 September
- 19 October
October Enrolment

International enrolment

What new international students need to know about arriving and enrolling as a student at Swansea University

Read more

Joining your course

Joining your course

Information about what to do before you leave home and to help you prepare for your move to Swansea University.

Joining your course Checklist

How to pay fees

How to pay fees
Arrivals weekend checklist

Arrivals weekend

18 - 20 September is Arrivals Weekend.

Find out what's happening 

Arrivals Weekend Checklist