Digitising course readings using the CLA HE Licence

The Library Scanning Service produces digital copies from library print content so that your students can benefit from direct online access to high-demand course reading.

We provide:

  • High-quality digital copies in text-searchable PDF format.
  • User-friendly links for Blackboard and reading lists. If you have an iFind reading list, we will automatically populate it with your requested content.
  • Compliance with the Copyright Licensing Agency (CLA) Higher Education Licence to prevent copyright infringement.
  • Usage statistics to inform your teaching.

CLA Licence

CLA Licence coverage

The CLA HE Licence covers re-use of limited extracts from most printed books, journals and magazines published in the UK, plus many overseas publications.

Paper Copies: multiple photocopies sourced from printed books, journals and magazines. Printouts from digital material such as e-books and e-journals, plus material from some websites.

Digital Copies: made by scanning from printed books, journals and magazines or sourced from digital material, such as e-books, journals and material from some websites and which may be stored, viewed and downloaded.

All items are for delivery with reference to a specific course of study.
The Licence is subject to individual publisher agreements with the CLA.

Who can make copies?

Staff must not make their own digital copies for teaching. Digital copies must only be made by the Library Scanning Service, as they are required to have a compulsory coversheet and must be included in an annual report to the CLA.

Individuals have a personal responsibility to comply with copyright legislation and licenses. See the ISS Copyright and Takedown Policy for further information.

What can be copied?

The CLA licence allows copying of:

  • One chapter from a book.
  • One article from a magazine/journal issue.
  • One scene from a play.
  • One paper from a set of conference proceedings.
  • One report of a single case from a volume of judicial proceedings.
  • One short story, poem or play (not exceeding 10 pages in length) from an anthology.
  • Or 10% of a total publication, whichever is greater.

Not all published material is covered by the CLA licence and so some requests may not be permitted. We will check this on your behalf.

Copies can only be made from content held by Swansea University libraries or from a copyright fee paid extract (CFP). CFP purchases are charged to your department and require a payment code.

Where can digital copies be used?

Digital copies must be used with strict reference to a course of study and must not be downloaded or printed by anyone other than students and staff enrolled on your module.

On completion of your request we will populate your module’s iFind reading list with a URL link to the digital copy. You can use this URL to create web links in other sections of your module’s Blackboard page. 

Where we only hold a digital copy of a work we expect you to link to the item via the iFind library catalogue record.

Please note that we are not permitted to make digital copies from publications held in your own personal collection, inspection copies, or copies obtained via inter-library loan for your own personal use. Using the Library Scanning Service for making digital copies is not to be used as textbook substitution and you should continue to recommend essential texts for purchase. Digital copies should be deleted at the end of the course, unless required for use during the following academic year. 


Copying from Newspapers

Newspaper Licensing

The University's basic licence from the Newspaper Licensing Agency covers copying for teaching and learning purposes from national UK newspapers and 5 regional titles.  It does not cover foreign newspapers.

For further information about the licence for educational establishments, please visit the NLA Media Access website.



Webpage updated 31.10.17 v.6

Obtaining Accessible Copies

Visual Impairment, Dyslexia and other Disabilities

Please contact the Swansea University Transcription Centre for information on the provision of accessible copies.