About RIS and Cronfa

Swansea University's Research Information System (RIS) is designed to be a single, central repository of published and ongoing research at the University. All research publications authored or co-authored by Swansea University staff can be uploaded into RIS and this feeds the following services:

  • Cronfa, the publicly accessible face of RIS. Cronfa, which means reservoir in Welsh, will make details available online for each research publication. Where copyright and other issues permit the full text will be included.
  • The "Publications" section of Staff web pages
  • The research staff PDR process in ABW
  • The university's REF submissions
  • Central reporting and the annual list of research publications

Cronfa Institutional Repository Licence: if you use research from this repository, please remember to cite the author, the publication and wherever possible, provide a link back to the repository record. Copies of full text items may be used or reproduced in any format or medium, without prior permission for personal research or study, educational or non-commercial purposes only. The copyright of any work remains with the original author unless otherwise specified. The full-text must not be sold in any format or medium without the formal permission of the copyright holder. Permission for multiple reproductions should be obtained from the original author.

Feedback on RIS and Cronfa are welcome and any comments or suggestions should be sent to iss-research@swansea.ac.uk

Accessing RIS

RIS can be accessed through staff  home.swan at https://home.swan.ac.uk using your university login. This service is only available to Swansea University staff. 

RIS Content and Collection Policy including Metadata, Data and Preservation policies

Benefits of depositing your work

  • Research outputs disseminated via Cronfa are easily searchable, free to the user and are immediately available subject to publisher copyright restrictions
  • Cronfa gives researchers the opportunity to promote their research across a global platform
  • The University benefits from having a shop window of accessible research which helps to draw in potential students, staff, investors or collaborators
  • Each item deposited in the institutional repository has a permanent URL associated with it
  • The content of this repository is indexed in Google and other online services

How to deposit your work

  • All members of staff have access to RIS via home.swan. You can upload documents yourself provided that you either own the copyright or your publisher permits deposit. That can be checked in Sherpa Romeo or contact the team if you need advice. It is your responsibility to make sure that content uploaded to Cronfa is not infringing copyright. The system allows documents to be embargoed if your publisher requires that.
  • Ideally documents should be deposited on acceptance for publication to be certain of meeting HEFCE REF requirements.
  • PDF documents are recommended as these are widely accessible. You may also deposit Docx,TIFF, PostScript and PowerPoint files.
  • You must ensure that any deposit does not infringe the rights of any other person or organisation or include any defamatory or sensitive information. Care must be taken to ensure that there is no risk of data protection infringement with any data content. Our RIS / Cronfa Takedown policy

Understanding document types

  • Pre-print version: normally the author’s pre-review draft, accepted for publication but no peer review will have taken place. Most publishers allow archiving of pre-prints without restriction. 
  • Author accepted manuscript (post-print) version: normally the final peer-reviewed article that has been accepted for publication but has not been formatted with the publisher’s final layout. Copyright and/or other publication rights are normally transferred to the publisher via a publishing agreement so you should check if you are permitted to archive this version. Self-archiving embargo periods may apply.
  • Published version (version of record) PDF incorporating the layout and typographical arrangement of the publisher and usually providing a link to the published pay-wall version. You cannot normally upload the publisher-created pdf version to Cronfa for archiving unless you have the publisher’s permission. You can deposit the published version if you have paid an article processing charge fee to the journal for gold open access.