Your University record

Students can access their records or enrol online by logging on to the SU intranet from any PC connected to the web. Check your personal details, academic progress & results and finance statement and other information. You can make corrections online, for example, it is important to keep your home email and contact details up to date as the University uses this information to send details about results, student finance and enrolment. To browse the University's policy concerning use of personal data see records management

For letters, degree certificates, transcripts and references contact Academic Registry

Enrolment

All students are expected to enrol annually, your home department will contact you when you are due to enrol. Postgraduates who progress to the next year can enrol and pay fees online. If you are re-sitting Taught Masters exams in August you will receive Enrolment instructions after your results have been confirmed.

Detailed January, April, July and September instructions are available to browse.

Module Selection for Taught Masters

During enrolment you will receive a Module Selection form which you should check and complete. You are allowed to change your modules for a limited period at the start of each module by completing and returning a Module Selection Authorisation Slip (PG)

Results and Course changes

Your results are available on the Intranet and sent by letter. For further queries regarding your progress contact your supervisor or the Academic Registry. If you are a research postgraduate your Academic Board will recommend whether or not you can transfer your research e.g. Change from an M.Phil to a Ph.D. If you are a Taught Postgraduate you should return a Transfer Form (Taught Masters).

Submission and Extensions

To submit or apply for an extension please contact your main supervisor and the Research Faculty Office or the Taught Programmes Office for advice.

Suspending your study (Suspension)

You can suspend if your department/supervisor agrees and complies with University rules and regulations. Please discuss the academic and financial consequences with your supervisor and/or Academic Registry before returning a completed Suspension of Studies (Taught Masters) form. You may also be eligible for a refund from the University for details contact Student Finance (Student Records).

Leaving your course or changing your university (Withdrawal)

Before withdrawing from the University you should always discuss it first with your Main Supervisor and Academic Registry. If you are transferring to another University please contact your sponsor for advice about financial support. Please return a completed withdrawal form. You may also be eligible for a refund from the University for details contact Student Finance (Student Records).

Statistics and Reports

In the first instance please check the Intranet for an appropriate report under links Academic Records OR Documnets and information. If you can't find what your looking for and need further advice re statistical, management & planning or academic quality contact Statistics and Management Information staff

Enrolment

The main enrolment event occurs annually at the end of September when 90% of students start their courses. There are also smaller enrolment events in January, March, April and July. Please click on the appropriate link below to see Enrolment Guidelines and Instructions for each event.

Main Enrolment in September

• September enrolment guidelines  are subject to change until 1st August

• September technical requrements Hardware and software requirements 

Module Selection

Departments have an Intranet facility to record students module selections throughout the year. When students pick up Enrolment Packs they include a Module Selection Form which the student completes and returns to the Home department to confirm the choices are appropriate before recording the modules selected..

Students are allowed to change modules for a limited period at the start of each module by completing and returning a Module Selection Authorisation Slip i.e. Before the end of the second week of a module finishing in December/January and before the end of the fourth week for modules finishing later in the Academic year, normally in May/June.

Please note, six weeks after a module starts it cannot be dropped unless the Dean authorises the change. Late module changes should be sent to Student Records to process as it may involve charging a fee for additional modules.

Module Pre-Selection

Module pre-selection is compulsory and the exercise should be completed by 1st July. Please note Compulsory Modules and Module availability information should be complete before students are asked to pre-select next years modules. Compulsory Modules are pre-loaded in May by Student Records before the exercise begins.

There are two suggested methods for departments as follows. 

Method 1 involves departments issuing their own forms to students asking them to indicate the  modules they want to pursue next academic year. Selection forms are returned and input by departments using the Intranet's Change Module Selection facility.

Method 2 Departments ask students to log on to their Intranet Student Profile and record their Module pre-selections on line (option is highlighted in red). 

Please note the Home Departments, listed below, do not allow their students to pre-select modules on-line and therefore student access to this Intranet facility has been blocked. (APLS, ASSD, CYMR, EGSC, ENGL, EYST, HSPC, GEOG, MDST, SHLS, STSC)

After students complete their selection departments can download next year's Module Selections into a spreadsheet to review and where appropriate amend student's module selections before the deadline of 1st July.  This information will then be used to draft the University's Teaching Timetable and enable Academic departments to plan ahead and prepare teaching materials based on expected class size. 

Module Maintenance

Annually administrators in Academic departments are asked to review existing module details,  make amendments and ensure the list of available modules is updated for next year using the Intranet. Please note the status of all modules being taught next year must be set to "Available" before students can pre-select the module. The deadline for completing amendments to other information, such as the Description, Learning Outcomes, Reading Lists, etc. is 1st JUNE so that details can be extracted and sent to the printers for the Module Catalogue hard copy in July. Please note all NEW Modules should be approved by a Faculty Quality Committee by April/May

Course/Programme Maintenance

The Intranet Course Maintenance and Programme Creation facility may be used by departments to record compulsory modules and submit programme specifications for approval. Approved programme specifications are later used to create new programme and course records.

Please note compulsory module information is used for Module Pre-selection and for pre-loading Compulsory Modules in May for returning students and in August for new students. The information is also used for the Teaching Timetable. Therefore compulsory modules must be available and specified as compulsory by MAY