Student Records Office

Based in Singleton Abbey providing student, student finance and academic administration services

Reception opening times

Term time Open Monday to Friday, 9am-5pm
July - August Open Mon to Fri, 9am-1pm & 2pm-4pm

Statistics, Reporting & Management Information

Based in the Library Information Centre providing official University statistics and returns.

About us

Contacts

Statement of Service

Student Records
T 441792 602100

Student Finance
T 441792 602700

Statistics
T 441792 295707

University Directory
Contact us

Student and Academic Administration

Forms & guidelines

Changing your course

Enrolment and Module Selection

Before transferring discuss your decision with the College(s) and they will submit your application online for taught programmes or by form:

Research programme Transfer - Downloadable Form

Application to repeat failed modules

Module selection authorisation slip for students changing electives

Late enrolment form for students 

Suspending/deferring your studies

Leaving your course or the University

Before suspending discuss your decision with your College and they will submit your application online for taught programmes or by form:

Research Suspension of studies - Downloadable form 

Before leaving discuss your decision with your College and Student Services for advice before you make an appointment to see Academic Registry

Student Finance

Staff & Research Assistant Bursary guidelines

Confirmation of Sponsorship for external sponsors

Direct Debit for Postgradaute tuition fees

Direct Debit for Undergraduate tuition fees

Research Assistant Bursary 

Staff Bursary

Undergraduate

Your University record

View records online by logging in to the SU intranet from any PC connected to the web. Information available includes exam and teaching timetables, personal details, progress & module results, course and enrolment details and a finance statement. You can also make corrections online, for example, it is important to keep your home email and contact details up to date as the University uses this information to send details about results, student finance and enrolment. To browse the University's policy concerning use of personal data see records management

For letters, degree certificates, transcripts and references contact Academic Registry


Enrolment

Students are expected to enrol annually. Before Enrolment you will receive instructions by email to enrol on-line by logging on the Intranet Further information about enrolment is also available on the University's web pages


Module selection

  • Current students are contacted annually by their department to select next year's modules. Commonly known as Module Pre-selection, you should select next year's module selections with your College before the end of session.

  • You casn check and change your module selection when you enrol online at the start of term. 

Changing your module selection

You are allowed to change your modules for a limited period at the start of each module by completing and returning a Module Selection Authorisation Slip. For example, before the end of the second week of a one semester 10 credit module and before the end of the fourth week of a two semester 20 credit modules. You should also return a Late transfer of Modules form stating you are fully aware of the implications of late module changes.


Changing your course (Transfers)

  1. Discuss the transfer with your College administration and the teaching department(s). For financial advice contact Student Services
  2. Your College submits your transfer online  
  3. Once your application is approved the transfer is recorded, your tuition fee adjusted as necessary and you will receive a change of circumstance notification.

Suspending your study (Suspension)

  1. Discuss the consequences with your College before proceeding. For financial advice contact Student Services.
  2. Your College submits your suspension online 
  3. Once your application is approved by the University your suspension is recorded, your tuition fee adjusted as necessary and you will receive a change of circumstance notification email.
  4. Tier 4 international students: your suspension is reported to the Home Office and you will need to return home and apply for a new visa 

Leaving your course or changing your university (Withdrawal)

Before withdrawing from the University you should always discuss it first with Academic Registry. If you are withdrawing because of personal or financial problems contact  Student Services as they are there to help you. If you have decided to withdraw then you must follow these steps:

  1. Discuss the consequences with your College and Student services before proceeding
  2. Make an appointment with Academic Registry
  3. Student Records will process the form, notify you and the change of circumstance to the SLC and set your tuition fee refund for Finance to make a re-payment.
  4. Once your application is approved by the University your withdrawal is recorded, your tuition fee adjusted as necessary and you will receive a change of circumstance notification email.
  5. Tier 4 international students: your withdrawal is reported to the Home Office and you will need to return home

Student Finance from the Student Loans Company (SLC) 

Note if you are applying for financial support, and, for whatever reason, you are doing any of the following:

  • changing your course
  • changing your university/college
  • leaving your course
  • suspending your study

Then you must inform Student Finance by following these steps:

1. Complete a change of circumstance notification online at the customer support sites below

2. After re-assessment the SLC will note your change of circumstance

Student financial support

Information about student financial support from the UK and local government is available from the Student Loans Company customer support sites below:

Student Awards Agency for Scotland (SAAS) www.saas.gov.uk
Student Finance Direct for England (SLC) www.studentsupportdirect.co.uk
Student Finance Northern Ireland (SLC) www.studentfinanceni.co.uk
Student Finance Wales (SLC) www.studentfinancewales.co.uk
Student Finance for the European Union (SLC) www.slc.co.uk

 


Postgraduate

Your University record

Students can access their records or enrol online by logging on to the SU intranet from any PC connected to the web. Check your personal details, academic progress & results and finance statement and other information. You can make corrections online, for example, it is important to keep your home email and contact details up to date as the University uses this information to send details about results, student finance and enrolment. To browse the University's policy concerning use of personal data see records management

For letters, degree certificates, transcripts and references contact Academic Registry


Enrolment

All students are expected to enrol annually, your home department will contact you when you are due to enrol. Postgraduates who progress to the next year can enrol and pay fees online. If you are re-sitting Taught Masters exams in August you will receive Enrolment instructions after your results have been confirmed.

Detailed January, April, July and September instructions are available to browse.

Module Selection for Taught Masters

During enrolment you will receive a Module Selection form which you should check and complete. You are allowed to change your modules for a limited period at the start of each module by completing and returning a Module Selection Authorisation Slip (PG)

Results and Course changes

Your results are available on the Intranet and sent by letter. For further queries regarding your progress contact your supervisor or the Academic Registry. If you are a research postgraduate your Academic Board will recommend whether or not you can transfer your research e.g. Change from an M.Phil to a Ph.D. If you are a Taught Postgraduate you should return a Transfer Form (Taught Masters).

Submission and Extensions

To submit or apply for an extension please contact your main supervisor and the Research Faculty Office or the Taught Programmes Office for advice.

Suspending your study (Suspension)

You can suspend if your department/supervisor agrees and complies with University rules and regulations. Please discuss the academic and financial consequences with your supervisor and/or Academic Registry before returning a completed Suspension of Studies (Taught Masters) form. You may also be eligible for a refund from the University for details contact Student Finance (Student Records).

Leaving your course or changing your university (Withdrawal)

Before withdrawing from the University you should always discuss it first with your Main Supervisor and Academic Registry. If you are transferring to another University please contact your sponsor for advice about financial support. Please return a completed withdrawal form. You may also be eligible for a refund from the University for details contact Student Finance (Student Records).

 

STAFF

Statistics and Reports

In the first instance please check the Intranet for an appropriate report under links Academic Records OR Documnets and information. If you can't find what your looking for and need further advice re statistical, management & planning or academic quality contact Statistics and Management Information staff


Enrolment

The main enrolment event occurs annually at the end of September when 90% of students start their courses. There are also smaller enrolment events in January, March, April and July. Please click on the appropriate link below to see Enrolment Guidelines and Instructions for each event.

Main Enrolment in September


Module Selection

Departments have an Intranet facility to record students module selections throughout the year. When students pick up Enrolment Packs they include a Module Selection Form which the student completes and returns to the Home department to confirm the choices are appropriate before recording the modules selected..

Students are allowed to change modules for a limited period at the start of each module by completing and returning a Module Selection Authorisation Slip i.e. Before the end of the second week of a module finishing in December/January and before the end of the fourth week for modules finishing later in the Academic year, normally in May/June.

Please note, six weeks after a module starts it cannot be dropped unless the Dean authorises the change. Late module changes should be sent to Student Records to process as it may involve charging a fee for additional modules.


 

Module Pre-Selection

Module pre-selection is compulsory and the exercise should be completed by continuing students before the end of session. Please note module availability and syllabus rules should be completed before students are asked to pre-select next years modules.

After students complete their selection departments can download next year's Module Selections into a spreadsheet to review and where appropriate amend student's module selections.  Pre selected modules is used to draft the University's Teaching Timetable and enable Academic departments to plan ahead preparing teaching materials, tutorials, etc. based on expected class size. 


 

Module Maintenance

Annually administrators in Academic departments are asked to review existing module details,  make amendments and ensure the list of available modules is updated for next year using the Intranet. Please note the status of all modules being taught next year must be set to "Available" before students can pre-select the module. The deadline for completing amendments to other information, such as the Description, Learning Outcomes, Reading Lists, etc. is MARCH. Please note all NEW Modules should be approved by a Faculty Quality Committee by MARCH


 

Course/Programme Maintenance

The Intranet Course Maintenance and Programme Creation facility may be used by departments to record compulsory and optional module rules and to submit programme specifications for approval. Approved programme specifications are later used to create new programme and course records and apply module selection rules to students.

Please note module information is used for module pre-selection for continuing and new students. The information is also published on th eCourse A - Z pages and used for teaching timetabling purposes. Therefore modules must be available and specified as compulsory by MARCH

2014/15 Term Dates for Undergraduates

EnrolmentMichaelmas TermLent TermSummer Term

15/09/14 - 21/09/14

 22/09/14 - 12/12/14

 05/01/15 - 27/03/15

 20/04/15 - 12/06/15

2015/16 Term Dates for Undergraduates

EnrolmentMichaelmas TermLent TermSummer Term

14/09/15 - 20/09/15

21/09/15 - 11/12/15

04/01/16 - 18/03/16

 11/04/16 - 10/06/16

2016/17 Term Dates for Undergraduates

EnrolmentMichaelmas TermLent TermSummer Term

19/09/16 - 25/09/16

26/09/16 - 09/12/16

02/01/17 - 07/04/17

01/05/17 - 09/06/17

2017/18 Provisional Term Dates for Undergraduates

EnrolmentMichaelmas TermLent TermSummer Term

18/09/17 - 24/09/17

25/09/17 - 15/12/17

08/01/18 - 30/03/18

23/04/18 - 15/06/18

2018/19 Provisional Term Dates for Undergraduates

EnrolmentMichaelmas TermLent TermSummer Term

17/09/18 - 23/09/18

24/09/18 - 14/12/18

07/01/19 - 12/04/19

06/05/19 - 14/06/19

2014/15 Academic Year for Taught Programmes

AUTUMN
Sep-Oct-Nov
WINTER
Dec-Jan-Feb
SPRING
Mar-Apr-May
SUMMER
Jun-Jul-Aug
Enrolment Week
15/09/14 - 21/09/14

Arrivals Weekend
19/09/14 - 21/09/14
Week 11

01/12/14 - 05/12/14

Teaching & Learning
Week 24

02/03/15 - 06/03/15

Teaching & Learning
Week 37

01/06/15 - 05/06/15

Assessment & Marking
Week 1

22/09/14 - 26/09/14

Welcome Week & 
Induction
Week 12

08/12/14 - 12/12/14

Teaching & Learning
Week 25

09/03/15 - 13/03/15

Teaching & Learning
Week 38

08/06/15 - 12/06/15

Assessment & Marking
Week 2

29/09/14 - 03/10/14

Teaching & Learning
Weeks 13, 14, 15 

15/12/14 - 02/01/15

Christmas Recess 
Revision
Week 26

16/03/15 - 20/03/15

Teaching & Learning
Week 39

15/06/15 - 19/06/15

Results Processing & 
College Boards
Week 3

06/10/14 - 10/10/14

Teaching & Learning
Week 16

05/01/15 - 09/01/15

Revision Week
Week 27

23/03/15 - 27/03/15

Teaching & Learning
Week 40

22/06/15 - 26/06/15

Results Processing & 
Award Boards
Week 4

13/10/14 - 17/10/14

Teaching & Learning
Week 17

12/01/15 - 16/01/15

Assessment
Weeks 28, 29, 30 

30/03/15 - 17/04/15 

Easter Recess 
Independent Learning
Week 41

29/06/15 - 03/07/15

Results Processing
Week 5

20/10/14 - 24/10/14

Teaching & Learning
Week 18

19/01/15 - 23/01/15

Assessment
Week 31

20/04/15 - 24/04/15

Teaching & Learning
Week 42

06/07/15 - 10/07/15

Programme Boards
Week 6

27/10/14 - 31/10/14

Teaching & Learning
Week 19

26/01/15 - 30/01/15

Marking & Feedback
Employability 
Graduation
 Week 32

27/04/15 - 01/05/15

Teaching & Learning
Week 43

13/07/15 - 17/07/15

Programme Results
Week 7

03/11/14 - 07/11/14

Teaching & Learning
Week 20

02/02/15 - 06/02/15

Teaching & Learning
Week 33

04/05/15 - 08/05/14

Teaching & Learning
Week 44

20/07/15 - 24/07/15

Graduation Ceremonies
Week 8

10/11/14 - 14/11/14

Teaching & Learning
Week 21

09/02/15 - 13/02/15

Teaching & Learning
Week 34

11/05/15 - 15/05/15

Revision Week
Weeks 45, 46

27/07/15 - 11/08/15

Supplementary Revision
 Week 9

17/11/14 - 21/11/14

Teaching & Learning
Week 22

16/02/15 - 20/02/15

Teaching  & Learning
Week 35

18/05/15 - 22/05/15

Assessment & Marking
Weeks 47, 48

Wednesday to Saturday
12/08/15 to 22/08/15

Supplementary Assessment 
& Marking
Week 10

24/11/14 - 28/11/14

Teaching & Learning 
Week 23

23/02/15 - 27/02/15

Teaching & Learning
Week 36

25/05/15- 29/05/15

Assessment & Marking
Weeks 49, 50, 51

24/08/15 - 11/09/15

Marking & 
Supplementary Boards