Erasmus Staff Mobility

Staff Mobility with Erasmus

Through the ERASMUS + programme, Swansea University staff have the opportunity to participate in Teaching Staff Mobility or Staff Training Mobility. The International Development Office has been successful in its application for funding for the 2017/18 academic year and we are now inviting applications from staff to participate in the programme.

  • Minimum duration 2 days. Maximum duration 2 weeks excluding travel
  • Funding available: Travel and Subsistence elements of the grant will be provided calculated as per tables below
  • Actual costs can be reimbursed up to the maximums as per tables below, but are paid on the basis of receipted expenditure
  • Activity to be completed before 30th September 2018

Teaching Staff Mobility

  • Open to Academic Staff only
  • For teaching at another Higher Education Institution in a country participating in the Erasmus programme.
  • An inter-institutional agreement must be in place between Swansea University and the host institution prior to the start of the mobility. 
  • Participants are required to deliver a minimum of 8 hours teaching per week (or part of week)

Staff Training Mobility

  • Open to all staff, Erasmus + training mobility periods support the professional development of HEI staff
  • Participating staff can receive training at another HEI or any other appropriate organisation
  • Training events may be in the format of job shadowing, observation, attendance at workshops and courses, etc.
  • To search for staff training weeks you can look at the IMOTION website 

How to apply

If you are interested in applying for Erasmus staff mobility funding for activity to be carried out during the 2017/18 academic year, please complete the application form and submit by 29th September 2017. All applications will need to be endorsed by line managers before they are submitted.

In the event that we receive more applications than can be funded, in line with Erasmus National Agency guidelines, priority will be given to staff that have not accessed Erasmus funding in the past.

Additionally, colleges and administrative departments may be asked to prioritise applications from their staff. To download an application form, please follow the links below:


Funding is available for staff mobility in the following participating countries:

Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France,

Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg,

Macedonia, Malta, Netherlands, Norway, Poland, Portugal, Romania, Slovakia, Slovenia,

Spain, Sweden, and Turkey.

Please note, this funding is not available for opportunities within the UK

Funding Available

Erasmus+ provides funding for staff mobility as a grant contribution towards subsistence and travel. The subsistence grant is a contribution towards all other costs for the individual including travel within the city, accommodation, meals and snacks following the normal University Staff Expenses guidelines. Actual costs can be reimbursed up to the maximums listed in the tables below, but are paid on the basis of receipted expenditure.

Please note that participation fees are not covered by the Erasmus grant. 

Erasmus+ Staff Travel Grants

Travel distances


Between 100and 499KM:

180EUR per participant

Between 500and 1999KM:

275EUR per participant

Between 2000and 2999KM:

360EUR per participant

Between 3000and 3999KM:

530EUR per participant

Between 4000and 7999KM:

820EUR per participant

8000 KMor more:

1100EUR per participant

Distances must be calculated from the home to the host university /organisation using.

Please note: the "travel distance" represents the distance between the place of origin and the venue, whereas the "amount" covers the contribution to the travel both to and from the venue.

Staff Subsistence Grants


Amount per day in EUR

Denmark, Ireland, Netherlands, Sweden, United Kingdom


Austria, Belgium, Bulgaria, Cyprus, Czech Republic, Finland, France, Greece, Hungary, Iceland, Italy, Liechtenstein, Luxembourg, Norway, Poland, Romania, Turkey



Germany, Latvia, Macedonia, Malta, Portugal, Slovakia, Spain


Croatia, Estonia, Lithuania, Slovenia


Please Note: for mobility periods of up to 14 days, the amount per day per participant is specified in the above table.  




On return from the mobility, staff must complete the online expenses form via the intranet and submit the original claim and all receipts to Corinne Rees in the IDO for processing. To ensure that expenses claims are not rejected please follow these guidelines: 

  • Input each receipt individually
  • Provide full details of the expenditure incurred: Claim date, type, details (what the receipt is for e.g. name of the restaurant.
  • Amounts must not be rounded up or down
  • It is the responsibility of the claimant to convert all amounts and prove the expenditure
  • If claiming for one person but the bill/receipt is for more, this will need to be explained as well as the division sum
  • The original expenses form and receipts must be handed in to the IDO once complete.
  • Please note that you only need to sign the declaration, the IDO will arrange signature from the authorised signatory

If the claim is not in order it will be rejected and have to be returned so that amendments can be made. 

Erasmus+ funding covers the following:

  • Travel costs – related to the trip for example travel from Swansea to the host and back but NOT local travel
  • Subsistence costs –  hotel, food, local travel etc. The following cannot be claimed for: alcoholic drinks except where taken with a meal; drinks from a hotel mini bar; toiletries; newspapers; magazines; travel guides and any other item which is for personal use. 

Please be aware that the expenses claims are subject to external Erasmus+ regulations as well as internal University regulations which can cause a delay in reimbursement.  

All payments may be subject to audit by the National Agency (The British Council) therefore it is essential the paperwork is completed in a timely manner and ideally handed in within a month after the mobility.  

Elen Wyn Davies, Subject Librarian

Elen Wyn Davies- Subject Librarian

“I was lucky enough to attend the International Staff Exchange Week (ISEW) at the University of Helsinki, Finland in June 2016. The week was specifically tailored for Librarians and was a great mixture of visits, presentations and cultural activities, with excellent opportunities to network with academic Librarians from a wide range of European countries. 

For me the best part of the week were the presentations given by all ISEW participants and our hosts, the wide variety of topics presented (including library research support, marketing and information literacy) provided me with the opportunity to learn about best practice from my European colleagues and provided me with lots of ideas I can implement at Swansea University Library. It was also a great opportunity for me to showcase Swansea and Swansea University and share my experiences."

Bella Manshian, College of Medicine

Bella Manshian, College of Medicine

“I had a wonderful experience on my Erasmus exchange to Ghent University in Belgium. It was very exciting for me because I got trained to use the Single Particle Tracking (SPT) microscopy instrument. SPT is a renowned microscopy technique, currently not available at Swansea University, which allows the study of the kinetics of nanoparticle entry, transport and exit from cells. Upon arrival at Ghent University, work was initiated on preparing the cells for treatment with the nanoparticles. This required approximately three to four days during which time I received training and held meetings with my collaborators, discussing possible future visits to Swansea. 

"I had a wonderful experience learning new techniques and meeting other scientists from a variety of disciplines and it has led to several publications and further work plans. I would encourage every staff member to have a similar experience at least once in their career.”

Neil Gaskin, International Student Advisory Service

Neil Gaskin, International Student Advisory Service

"I attended an International Staff Week hosted by Freie Universitat Berlin in Germany. The focus of the staff week was to learn about exchange programmes and how they can act as core elements for Internationalisation in Higher Education. Typical activities during the week included a series of presentations and discussions led by members of staff from Freie Universitat Berlin. In addition, members of staff attending the conference were encouraged to present on the international activity within their institution. 

It was reassuring to hear that so many student support activities that we provide at Swansea University are replicated by so many other universities across Europe. I got some good ideas for use of online tools and for how current students can help in orientating newly arrived students. 

I found the experience to be a wonderful opportunity to meet and share experiences with staff from right across Europe. Members of staff at Freie Universitat Berlin put a fantastic amount of work into organising a week long programme for over 50 people. I would definitely recommend this experience to others". 

Nuria Lorenzo-Dus, College of Arts and Humanities

Valencia University

In 2014-2015, I visited the English Language and Literature Department at Valencia University, Spain. The visit entailed a comprehensive academic schedule, including undergraduate lectures and seminars, postgraduate training sessions on research methods, and several networking events with research and teaching active staff. As a result of the visit, and especially given the complementary academic areas between the English Departments in Valencia and Swansea, students taking relevant courses in both institutions have access to additional, shared data resources and benefit from new pedagogical interventions.

Research students in both departments have been put in direct touch with each other, and become involved in informal 'peer-reviewing' of methodological aspects of their research projects. The networking events, which were linked in part to existing, collaborative research funding, have enabled a number of early career researchers from Valencia University to apply to their country's research council equivalents for funding to participate in longer academic visiting scholarships at Swansea University, under the auspices of the Language Research Centre.

Stefan Halikowski-Smith, College of Arts and Humanities

Graz University

I regularly teach on an international doctoral programme at Graz University, Austria, which is a world leader on South-East European Studies. It involves co-teaching with other professors, which I enjoy, and involves a mixed student body from Australia, Italy, Switzerland, Serbia, Turkey reflecting upon a highly contested region of the world.

It has stimulated me to work up specialised studies of Venetian eighteenth atlases of the Adriatic for publication, and seen students follow up with  innovative staging of Renaissance Dalmatian dramas now available on DVD. If you want to broaden your horizons, take advantage of the wonderful opportunities Erasmus offers!

David Gallimore, College of Human and Health Sciences


In September 2015, I visited the Faculty of Professional Studies at the University of Nordland in Bodø, Norway. The main aim of this visit was to arrange a new ERASMUS agreement for the exchange of students on the BSc nursing programme. During my visit I met with the head of the faculty, the programme manager for their nursing BSc, and various members of the team who deliver this programme. I was given a tour of the teaching and student facilities available at the University of Nordland, and met with their international coordinator. 

I also visited a number of potential clinical placements, such as the local hospital, a mental health hospital and a care home where the manager was recently named Norwegian nurse of the year for the work she has done developing services for residents with dementia.

The main outcome of the visit is an ERASMUS agreement for the students on the BSc nursing programme, and some potential educational and research projects that will be developed over the next few years. 

Niels Jacob, College of Science


For many years, the Department of Mathematics has benefited from the Erasmus Staff Mobility Programme. Partners have included the Universities of Dresden, Goettingen, Marburg and Wroclaw. We have sent senior professors (Brzezinski, Lytvynov, Jacob), mid career staff (Dr.Yuan) and early career staff (Dr.Evans). Typically we give one week courses for advanced undergraduate or early postgraduate students.

For the first time in 2015, due to generous support of TU Dresden and efforts of the College of Science, we were able to extend the programme to include students from both sides - six Swansea students accompanied us to our lecture courses in Dresden and the following week, colleagues from Dresden gave their courses in Swansea bringing four of their students with them. In Dresden and Swansea we added a seminar mainly for research students, and most of the students gave talks on their research.

We intend to continue and extend this exchange programme with Dresden, to our knowledge one of the very few where both staff and students are involved.