CampusLife Privacy Statement

Data Protection

CampusLife is made up of five teams who process your data in different ways, depending on the service they provide to students. For more information on how and why your data is collected and used, please read our CampusLife Privacy Statement below.

Swansea University is the data controller and is committed to protecting the rights of students in line with the UK Data Protection Act 1998 (DPA) and the new General Data Protection Regulation (GDPR).  Swansea University’s full Student Privacy Statement can be viewed here.

Who are we?

CampusLife is made up of the following teams: Chaplaincy@CampusLife, Community@CampusLife International@CampusLife, Money@CampusLife and Welfare@CampusLife.

What type of information is collected from you?

Depending on individual circumstances, it may be appropriate for these teams to collect either Personal, Special Category Data or both from students.

• Personal data relating to a student can include: name, date of birth, passport data, home address, immigration details, home telephone number, private email address, emergency contact, student number etc.

• Special category data relating to a student can include: racial and ethnic origin, religion, welfare issues, mental and physical health details, etc.

How and why is your information used?

The information you provide will be used by CampusLife to provide support to students, which may include the following services:

• Providing money advice and administering finance (e.g. hardship funds, bursaries etc.)
• Providing Immigration and Visa Advice and Services
• Providing Student Support Services
• Promoting our Services
• Safeguarding and promoting the welfare of students
• Ensuring student’s safety and security

We are using this information about you because processing this data is necessary to provide student support at the University.

Lawful Processing

Depending on the nature of the service, CampusLife teams rely on different legal bases for data processing. These include:

Welfare@CampusLife and Chaplaincy@CampusLife:
Both teams will usually rely on explicit consent from data subjects following the disclosure of sensitive personal or special category data. Students will be asked to review a consent statement following a disclosure. Students have the right to withdraw consent at any time but this may affect to what extent they can be supported by CampusLife (for more information please see CampusLife Consent Statement here:  Student Consent Statement

Chaplaincy@ Campus Life offer a service to staff as well as students. Staff will likewise be asked to review a consent statement following a disclosure. Staff have the right to withdraw consent at any time but this may affect to what extent they can be supported by CampusLife.

In certain high-risk circumstances, processing data without explicit consent may be necessary to protect the vital interests of the data subject or of another natural person where the data subject is physically or legally incapable of giving consent. 

Money@CampusLife, International@CampusLife and Community@CampusLife:
Processing personal data is necessary for these teams to provide a service that benefits students; therefore, they have a Legitimate Interest to process this data. In the event of a disclosure involving sensitive personal or special category data, these teams will rely on explicit consent from the data subject through the consent statement to process this data.

Who has access to your information?

Information about you will be shared with appropriate University staff on a need to know basis.  On occasion, information may be shared with appropriate third parties in order to provide services to data subjects.  For more information please see the University’s Privacy Statement (Please click here to read the University’s Privacy Statement).

How long is your information kept for?

We will hold the personal data you provided to us for 7 years in accordance with the University’s Records Management policy (Please click here for further information).  Your data will be stored on a secure internal system.

Where can I find out more?

Swansea University Privacy Policy

Swansea University is the Data Controller and is committed to protecting the rights of individuals in line with the Data Protection Act 1998 (DPA) and the new General Data Protection Regulation (GDPR).  Swansea University has a Data Protection Officer who can be contacted through dataprotection@swansea.ac.uk.

 

Swansea University’s full Student Privacy Statement can be viewed here.