Criminal Record Check Guidance

Disclosure and Barring Service Checks

If your course includes a placement involving volunteering or working with vulnerable adults or children then you will be required to undergo an enhanced criminal disclosure via the Disclosure and Barring Service (DBS).

Applying for an enhanced disclosure

Students can collect a DBS application form from MyUniHub or from the Digital Technium Room 207. You must complete sections a to e using capital letters and black ink. Please ensure all mandatory sections (marked in yellow) are completed and any sections that do not apply are left blank. You must then return the completed form in person, along with original copies of your ID documents, to eitherMyUniHub or the Digital Technium. For further assistance in completing the form please refer to the DBS application guidance or contact MyUniHub.

The DBS requires us to check original copies of your ID documents to confirm your identity. For a list of documents you can provide please refer to the DBS guidance.

You will need to bring original copies of your ID documents to confirm you identity to the Digitial Technium or MyUniHub along with your completed DBS application form.  We will not keep your original ID copies but will take photocopies of them. 

Tracking the status of your application

Applicants can track the status of their application by using the DBS Tracking Service. You will need your form reference number listed on the DBS application form, so please take note of this before you hand in your completed DBS application form.

Receiving results

The certificate will be sent to the current address you have indicated on the DBS application form. For students on a work placement they need to take the original with them on the first day of their placement. Other students should take their certificate to the Digital Technium.

Results are normally received within 3 weeks.

DBS update service

The DBS update service allows applicants to re-use a DBS certificate. If you have an existing enhanced disclosure certificate you can bring this to MyUniHub or the Digital Technium Room 207 along with copies of your ID. Please note in the event that the DBS informs us there has been a change to the status of your certificate then you will need to apply for a new one. In addition we can only use a pre-existing certificate if it is for the same level and workforce as we require. If it is not the same then you will need to apply for a new DBS certificate, however you can add this to your existing DBS update service subscription for no extra charge.

Applicants not currently subscribed to the update service can do so before they submit their application. Once you have received your disclosure certificate you can still apply, but must do so within 30 days of the date of issue of the certificate.

More information on the update service can be found on the following page.

What is an Enhanced Criminal Disclosure?

Enhanced disclosures reveal convictions, cautions, reprimands and final warnings. Whilst enhanced disclosures reveal both spent and unspent convictions they will not show convictions considered protected as per the DBS filtering guidance.

The enhanced disclosure also includes additional information held by local police that is reasonably considered relevant to the workforce being applied for (adult/child).