E. Information for applicants in specific circumstances

E1. Admission of minors

The University welcomes applications from people of all ages and applications will be considered on their individual merits. If an offer of a place is made to an applicant who will be under the age of 18 at the time of enrolment, certain legislative procedures may be necessary in order to fulfil the University’s duty of care for students.

For applicants aged between 16 and 18 at the point of enrolment, this will involve the applicant’s parent or guardian signing a declaration at the point of offer. Applicants aged 16 at the point of enrolment will be considered on an individual basis and are likely to be required to be accompanied by a parent or guardian.

The full University policy for Safeguarding Vulnerable Groups, which includes the policy for the admission of minors can be found online here

E2. Applicants with disabilities

The University welcomes applications from students with disabilities and/or additional support needs. We encourage applicants to contact the Disability or Wellbeing Office as soon as possible to find out what type of support may be available to you and what information we need you to send us.

Applicants who declare a disability will be considered according to the same principles as for other candidates, then after an offer has been made candidates will be sent a questionnaire from Student Support Services requesting information about the nature of the condition and any support requirements. This is to ensure that the University is able to put into place any additional support and make any reasonable adjustments which may be required in time for the start of the programme. If applicants choose not to tell us about their disability, provide this information with short notice before their programme starts, or do not provide full information about it before their programme of study, we will do our best to help them, but we may not be able to provide the full range of support which might otherwise be available or there may be a delay in providing that support.

A small number of professional programmes such as Nursing, Medicine and Social Work confer eligibility to practise in the relevant profession. As a result, the University has a responsibility to the public, employers and the professions to ensure that prospective students are able to achieve the learning outcomes determined by the professional and statutory bodies and that they are “fit to practise”. In these cases an offer would be made “subject to the approval of the Fitness to Practise Panel”. Full details of which can be found on the web pages for the relevant programmes.

Students and prospective students from outside the UK should be aware that international students are not eligible for the UK Disabled Students’ Allowance. Students are advised to contact their home Government for information on any funding that may be available as a disabled student. Students on exchange programmes should seek funding from their ‘home’ institution.

Students on short programmes of study are also unlikely to receive Disabled Students Allowance funding.

The Disability Office/ Wellbeing Service strongly advise International students and students on short study programmes to contact the relevant University service before making a formal application to the University. This will give students the time to fully explore and understand the support they will need and the extent to which the University can provide it.

E3. Applicants with criminal convictions

Swansea University aims to promote equality of opportunity for all applicants with the right mix of talent, skills and potential and, as such, Swansea University welcomes applications from diverse candidates. Unless the nature of the programme demands it, applicants will not be asked to disclose convictions which are ‘spent’ under the Rehabilitation of Offenders Act 1974 or which are not ‘relevant’. Having an ‘unspent’ conviction will not necessarily bar you from a place on your chosen programme. This will depend on the circumstances and background to your offence(s).

Relevant convictions are those which have implications for universities’ duty of care towards the safety of their students, staff and visitors. This includes convictions involving violence, sexual offences and supply of drugs; as well as offences involving firearms, arson and terrorism.

The University's main concerns in respect of applicants with criminal convictions are to ensure the safety and well-being of staff, students, visitors and others using our services or facilities; protect the University's reputation and public standing, carry out our legal responsibilities and duties. Any admissions decision will be taken in relation to these criteria.

Programmes in Health, Medicine, Social Work and Childhood Studies
Candidates who apply for a programme which involves working with children and/or vulnerable adults will be asked to declare all convictions or cautions, even those which are considered “spent” by the Rehabilitation of Offenders Act. All candidates who accept an offer of a place on one of the above programmes will be asked to complete an enhanced criminal records check via the Disclosure and Barring Service (DBS) before enrolment. If a criminal conviction or caution is shown in the disclosure, the Admissions Selector – or Fitness to Practise Panel in the case of Health or Medicine programmes – will advise the Registrar or nominee whether the applicant should be admitted to the University. The decision of the Registrar or nominee shall be final.

Other programmes
If an applicant has declared or disclosed a relevant conviction and the relevant programme admissions team wishes to admit them on academic grounds, we will not make an offer of a place until we are satisfied that their admission will not pose any unacceptable risks and until we are confident that they will have access to any essential work or study placements in partner organisations. The applicant will be asked to supply a written personal statement on the circumstances surrounding the conviction(s), the subsequent penalties and supporting information from a probation officer or other person connected with the case (if applicable).

The case will be considered initially by the Head of Admissions. In the case of a minor criminal conviction (e.g. a conviction which would have no or little impact upon the University community) an offer may be approved at this stage. If the case requires further consideration, it will be referred to the University Registrar. A decision to refuse an application for admission because of a criminal conviction can only be taken by the Registrar or nominee.

Any applicant who receives a caution or conviction after applying and before the date of enrolment to the University should inform the Admissions Office without delay. If a student is convicted after enrolment he/she should inform the Director of Academic Services immediately.

For more details, see the full policy on the Recruitment of Students with criminal convictions here.

E4. Applicants seeking deferred entry

The University generally welcomes applications from students who intend to defer their entry for a year (a gap year). However, there are a small number of programmes which do not allow deferred entry because of the limited number of places available. These currently include Medicine and Midwifery. Applicants are advised to check departmental admissions policies for details of the acceptability of gap years before submitting an application or requesting deferred entry.

We will normally consider two requests for deferred entry. If the candidate wishes to defer for a third time they would be asked to submit a new application.

E5. Accreditation of Prior Learning (APL)

Undergraduate and taught postgraduate applicants who wish their priorlearning to be taken into consideration for part-exemption of their chosen degree or postgraduate programme should contact the relevant Admissions Selector in the first instance.

The University recognises 3 types of prior learning:

  1. Credit Transfer - Where the credits or qualification have been awarded by a UK higher education institution as part of a formal qualification or by a non-UK institution as part of an equivalent qualification. Credit transfer is only possible where the prior learning covers the same subject area and must have been completed within the previous 5 years;
  2. Accreditation of Prior certificated Learning (APcL) - prior learning (such as professional development awards or employment-based awards) which is at higher education level but which has not led to the award of HE credits or a qualification;
  3. Accreditation of Prior experiential Learning (APeL) – where learning gained through experience is assessed and recognised.

Applications for APcL and APeL will incur an administrative fee amounting to 10% of the module fee for any modules considered for APL.

It is normally only possible to gain up to one third of the total credits of the programme via APL (e.g. 120 credits of a 3 year bachelor degree and 60 credits of an MSc/MA programme). However, some exceptions apply for individual programmes such as the Legal Practice Course.

For more details, see the full APL policy here.

E6. Applicants wishing to reapply

Admissions Selectors decide whether to consider a re-application and it should not be assumed that they will always consider a re-application. The University reserves its right to draw upon information from previous applications (including correspondence, personal statements, references and performance at interview) or information from any previous period of enrolment at the University when assessing candidates’ suitability for a programme.

Applicants who have previously failed a programme of study at Swansea University and wish to reapply should apply in the normal way (via UCAS or online as appropriate). Applications will be considered by the Admissions Selectors, taking into account completed qualifications and information from the previous period of study. Candidates would be considered for the same or a cognate area of study only in exceptional circumstances, and would need approval of the Dean of Student Admissions or nominee.

E7. Applicants requiring a visa to study in the UK

Most International applicants will require a visa to be able to study in the UK and confirmation of his/her place and the issue of a Confirmation for Acceptance of Studies (CAS), will be subject to compliance with relevant aspects of the UK Home Office’s Tier 4 sponsor guidance and University guidance relating to the admission of Tier 4 applicants.

Applicants who require a Tier 4 visa to study in the UK must pay a deposit of £2000 prior to receiving their CAS. Outside the 14 day cancellation period, the deposit is only normally only refundable if applicants are refused a visa to study full time in the UK or if they fail to meet the University's entry requirements. The deposit can be deferred to a future year of study. This is in line with the University’s policy on Tuition Fee Deposits, which can be found at: http://www.swansea.ac.uk/undergraduate/fees-and-funding/tuition-fees/refunds-policy/

As the University has duties and obligations under Tier 4 of the Points Based Immigration system, if visa requirements change or if it is found that applicants are not eligible for a visa (for instance if they cannot meet UKVI academic progression or credibility requirements) after an offer has been made the University may be forced to withdraw an offer of a place.