D. The Application Process

D1. Applications

 

  • Applications for full-time degree programmes from the UK/EU should be made through the Universities and Colleges Admissions Service (UCAS): www.ucas.com
  • Applications for the following professional programmes: Legal Practice Course (LPC) or Graduate Diploma in Law (GDL) should be made through the Law Central Applications Board (LawCAB): www.lawcabs.ac.uk/
  • Candidates for other programmes should apply direct to the University using the web-based application form: https://intranet.swan.ac.uk/Ontrack/ A paper application form is also available upon request from the Admissions Office
  • Non-UK/EU applicants for undergraduate programmes may also apply direct to the University using the web-based application form: https://intranet.swan.ac.uk/Ontrack/ . Details of the offer of a place on an undergraduate programme will be transmitted to UCAS after confirmation of a place at the University

All applications received by the relevant published deadline will be given equal consideration (e.g. 15 October for Medicine and 15 January for most other undergraduate programmes). If an application is received after the relevant deadline, it may be rejected or considered for the next available intake if the competition for admission to a particular programme exceeds the number of available places.

 

D2. Selection

The University is committed to providing a fair admissions system. All applicants for a programme are considered against the same admissions criteria. Where places are limited we offer places to those candidates who best meet our selection criteria and whom admissions selectors judge to have most potential to benefit from their chosen programme.

Methods of assessing applications vary between programmes and may include prior and predicted academic achievement, references, personal or supporting statements, interview, aptitude tests and research proposals. Selectors may also consider any exceptional individual circumstances or barriers to learning e.g. extended illness, where this information is included in an application.

Where programmes require interviews, tests or additional written work as part of their selection criteria we will make this explicit to candidates on the relevant programme pages in the prospectus and online. This will also include details on how the selection will be conducted and the criteria used to select successful candidates.

We aim to make decisions or invite candidates for interview within 3 weeks of the application being received (NB applications for Medicine are considered after the application deadline and invitations to interview are usually sent in mid-December).

D3. The offer-making process

Where an applicant has applied through UCAS the University will communicate our decision through the official channels of UCAS, but the formal offer, including the full Terms and Conditions, will be sent direct to the applicant.

Where an applicant has applied direct to the University, a formal decision will be made and communicated direct to the applicant by the relevant Admissions Staff.

An offer, whether conditional or unconditional, will be made in good faith taking into account information as supplied by the applicant and/or referee at the time of the application. In some circumstances, an offer may be conditional upon non-academic requirements e.g. a criminal records check via the DBS which is deemed satisfactory.

D4. Accepting an offer of a place

Depending on the method of application, an applicant should accept their offer as follows:

  • Applications via UCAS – the offer should be accepted via UCAS as either the firm (first) or insurance (backup) choice
  • Direct applications or those made via Law CABS – offers should be accepted direct with the University as outlined in the offer letter

By accepting the offer of a place, candidates will be entering into a contract with Swansea University on the basis of the terms and conditions set out in the offer and in Swansea University’s Terms and Conditions. Full details can be found here.

D5. Cancellation Policy

After accepting an offer of a place, applicants have a 14 day cancellation period within which they can cancel their acceptance without giving any reason; and any deposit or administration or other fees they have paid will normally be refunded in full. For more details see: www.swansea.ac.uk/admissions

D6. Confirmation of results

‘Confirmation’ refers to the period each year when the University receives examination and other results for applicants who have accepted Conditional offers. Applicants who achieve the requirements of their Conditional offer have their place automatically confirmed.

Applications from candidates who have not met the required grades exactly are reviewed and their places may be confirmed if space is available, although no guarantee is made that this will be possible.

All conditions of offers for undergraduate programmes must be met in full by 12 noon on the 31 August of the admission year to guarantee a place. If conditions are met after this point we may be able to confirm a place for the following year.

The Confirmation procedure for most undergraduate candidates involves receiving and processing electronic data from UCAS which, in turn, receives and processes electronic results data from the examination boards. The University reserves the right to amend the offer in light of an electronic error.

The Confirmation procedure for postgraduate and international candidates involves writing to previous institutions for details of degree or other results, verifying English Language results via online verification services and writing to referees. If the information is not available direct, candidates are contacted to remind them of their outstanding conditions and to request that the relevant documentation is provided.

Applicants will be required to present their original certificates for inspection at enrolment where the University has been unable to obtain official verification of the award from the awarding body or institution.

D7. Postgraduate Matriculation

Matriculation is the formal admission of a candidate to a programme of study leading to a degree or other academic award of the University. Candidates who have not previously matriculated must provide evidence of their degree or equivalent qualification in the form of an original certificate or an official statement from the awarding institution or other body. Unless a candidate matriculates he/she is not eligible for examination and may be prevented, by the University, from continuing with the candidature at an appropriate stage within the academic year.