Allocations Process

How we allocate rooms

We allocate your room based on your preferences and information you provide.

  • The allocation policy is set each year, to read in full please click here.
  • We work through the choices that you give us, so please think carefully as it is not always possible to change them after you have been allocated.
  • Under the section 'additional information', please put as much information as you can about where you want to live & with whom if necessary.
  • Inform us of any specific requirements that will affect your accommodation allocation. We pre allocate students with specific requirements prior to 'A' Level results day.

How will I get my room offer?

  • All offers are sent; 1) By email & 2) Into your accommodation account.
  • In some situation we do send out offers earlier so we ask that once you have received a firm offer to study; you log on and check your accommodation account weekly and accept/reject your offer as soon as possible.
  • Do not just rely only on emails as they can often be missed or go into your junk/spam folders.

Order of Allocations - Based on Type of Offer

The table shows approximate dates for offers of accommodation being sent, you should check your accommodation account at least one a week once you have been accepted study.

Offer Held
 Code  
    Type of Offer
Offers Sent (Approx)
Unconditional Firm
UF
   Have been offered a place to study
Mid July
Conditional Firm +
CF+
   Met or exceeded offer
After 'A' Level Results
Conditional Firm -
CF-
   Not met offer but accepted
After 'A' Level Results
Insurance Student
INS  
   Swansea 2nd choice University
Late August
Clearing Student
CL
   Applying through UCAS Clearing System
Early September
Non Full Degree
 
   HND, 1 or 2 Semester & Part Time
Early September

Order of Allocations - Based on Criteria

Within each category, we offer accommodation using the following criteria:

  1. Disability / medical priority / specific requirements*
  2. Date order of application
  3. Date accepted on to course / program
  4. Accommodation preference

*You must provide medical / supporting information when you apply, rooms are offered out very quickly and it is not always possible to re-allocate once offers have been accepted.


Frequently asked questions:

  1. Do you allocate in date order?
    We do allocate in date order but only for students who have been accepted to study. If your approval from your department has been delayed this could delay us being able to allocate your accommodation.
  2. I applied really early, why haven’t I received my first choice accommodation?
    We have a limited number of Ensuite rooms on campus and each year we have approximately 500 students who have deferred, have an unconditional offer to study or have special requirements.  These students are allocated in July, before most students have received their results so many of the rooms have already been allocated and accepted.
  3. Someone received an offer before me but applied later?
    They may have a special requirement, or applied for accommodation that we know is available to them such as the Student Village.  We may also be waiting on your decision from your department to be made.
    In some situation we have sent out offers for all rooms on campus and we know that we will receive some rejections.  Your allocation may be in a holding group to see if we can allocate you one of the cancelled rooms in order to try and allocate you to your top preferences.
  4. I have a disability / medical condition that I did not tell you about it before, can you change my allocation?
    Once we have allocated students it is very difficult for us to take into consideration any late application requirements as we have probably allocated all the rooms with special requirements by 'A' level results day.  The day we receive the notification of any special requirements is effectively the application date for the accommodation.

 

Allocations for specific student categories - click tabs below

Insurance offers

  • If you have an insurance offer, apply as soon as as you have received your student number.
  • If you are successful / accept a place at Swansea, you will be sent an offer once your place is confirmed.
  • If you originally applied as a conditional student and are now coming through as an Insurance student on a different course please email us at: accommodation@swansea.ac.uk and let us know straight away as we will then be able to allocate you.

Clearing students

  • If have already applied for accommodation but are now coming through Clearing, please email us as we may have cancelled you original request. This means that we can reinstate your original application and you will not need to apply again. 
  • Once you are offered a place through UCAS Clearing, you can apply soon after you have your student number.
  • There will be limited accommodation - please see our Clearing pages updated daily through the clearing process.
  • In the event that that we are unable to house all students we will hold a Housing Fayre where students will be assisted in finding private sector accommodation.
  • If you are within commuting distance, we may ask that you remain at home for the first few weeks of session until spaces become available.

HND students

  • You can apply for accommodation and will be allocated as above if places are available.
  • In the event that that we are unable to house all students we will hold a Housing Fayre where students will be assisted in finding private sector accommodation.
  • If you are within commuting distance, we may ask that you remain at home for the first few weeks of session until spaces become available.

Local students

  • If you live within commuting distance, consider very carefully whether you will want to remain in accommodation for the entire academic year - the financial commitment will remain with you.
  • Every year we receive requests from students to be released part way through their contract - in many cases this is not possible.
  • You may be released from the contract if a suitable replacement can be found for the room; frequently, after the first few weeks of term, this is not possible and you remain liable for all fees for the full length of the contract.
  • If you come to the University on Insurance offers or via Clearing and live in the greater Swansea area, we may ask that you remain at home for the first few weeks of session - if there is high demand for places in residence.