Swansea University

Temporary Leave of Absence

See also:


Undergraduate

Temporary Absence

It is not normally expected that students pursuing Undergraduate programmes will be granted an authorised absence during term-time.  However, you may submit a request for a temporary leave of absence. Colleges should consider the grounds on which the request is made, the length of time requested and the impact of the absence on your academic studies.  If you are experiencing personal, financial or medical difficulties it is expected that you will normally be advised to suspend your studies instead. 

Repeat Failed Modules

If you are a student repeating failed modules as an internal student the College should record authorised absences for any period of time when you are not in attendance at the University.

UKVI guidance states - Where a Tier 4 sponsor does not require the student’s continued participation within 60 days of the start of the next academic period (with the exception of recognised institutional vacation periods) the Tier 4 sponsor should not continue to sponsor the student. This change in circumstance should be reported to the UKVI and the student advised to leave the UK.

Students with Tier 4 visas who are authorised to repeat modules during semester one only are required to suspend at the close of the mid-sessional Assessment Period and return to their home country. Upon confirmation of progression students may request a CAS statement to apply to renew their Tier 4 leave to recommence their studies.

Students with Tier 4 visas who are authorised to repeat modules during semester two only are required to suspend study and return to their home country until the commencement of semester two. It is recommended that students submit a request for a CAS statement to Academic Services approximately three months prior to their expected return to resume studies.

For detailed information and advice about renewing your Tier 4 visa, please contact the International Student Advisory Service, located on the ground floor of the Keir Hardie Building or via email at isas@swansea.ac.uk.

Postgraduate Taught Masters

Temporary Absence

It is not normally expected that students pursuing Postgraduate Taught programmes will be granted an authorised absence during term-time.  However, you may submit a request for a temporary leave of absence. Colleges should consider the grounds on which the request is made, the length of time requested and the impact of the absence on your academic studies. If you are experiencing personal, financial or medical difficulties it is expected that you will normally be advised to suspend your studies instead. 

A temporary leave of absence may be required to conduct research away from Swansea University. The leave of absence should be acceptable within the time-limit for submission of the directed independent learning and will not automatically lead to an extension of the deadline. (The maximum period for which an authorised absence shall be granted shall be sixty days.)

Completion of Programme

If you have submitted your directed independent learning and/or have come to the end of your studies you will not remain active on the list of students to be monitored once your expected end date has passed.

Resubmission Students

Students permitted, by the Examination Board, to resubmit their directed independent learning will be recorded as external students and will not be required to be in attendance at the University. Such students will not remain active on the list of students to be monitored and students on a Tier 4 visa will cease to be sponsored. Any student who successfully applies to remain in the UK and or at the University during their period of resubmission will be required to engage in the full attendance monitoring procedure once again. Such students must provide evidence that there is an "academic need" for them to remain in the UK.

Postgraduate Research

Temporary Absence

You may request a temporary leave of absence for personal, medical grounds and in the case of Research students, leave to conduct studies away from Swansea University. The leave of absence should not be so great that you would be required to suspend studies. The maximum period for which an authorised absence shall be granted shall be sixty days.

In cases such as these, please complete an Authorised Absence form detailing the reasons for absence. The absences should be authorised and signed off by the Head of College or a Designate.

The College should enter authorised absences into the GAMS system.

Writing Up

If you remain in the UK during the writing up period you should remain engaged with the University and are therefore required to be monitored. Temporary leave can be granted under the scenarios mentioned above.

If you confirm in writing that you have returned to your country of origin in order to write up your thesis and will remain there for the duration of this period you can be issued with an authorised absence. The maximum period for which an authorised absence shall be granted shall be sixty days. However, should you return to the University during this time, the authorised absence will be cancelled and you would then be required to engage in the full attendance monitoring procedure once again.

A ‘Request for Authorisation of Absence from the University’ form is available to download from the ‘Forms and Documents’ section of Academic Services’ MyStudies (Blackboard) website.

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