Swansea University

4. Policy Guidelines for Students

Students are responsible for:


Ensuring they understand and adhere to the University’s Attendance Monitoring Policies;


Attending all scheduled learning and teaching sessions associated with their programme of study;


Ensuring that they have their cards with them at all times and replacing any lost or damaged cards as soon as possible;


Maintaining contact with their academic mentor and attending any scheduled meetings;


Notifying their College/School of any planned temporary absence which exceeds five working days and which will be considered as a “temporary request for leave from study”.  A “temporary request for leave from study” is a temporary absence which has been accepted by the College.  It is not normally expected that students pursuing taught undergraduate and postgraduate programmes will be granted a “temporary request for leave from study” during term-time. However, a student may submit a request for a temporary leave from study. Colleges should consider the grounds on which the request is made, the length of time requested and the impact of the absence on the student’s academic studies. The following is a non-exhaustive list of circumstances which the University would commonly accept:

 Death or serious illness of a close relative or friend. 

  • Significant adverse personal/family circumstances – such as divorce, burglary, fire, major court proceedings, financial difficulties beyond the control of the student, which require the student to leave the University at short notice. 
  • Leave, approved by the University,  to undertake fieldwork, research or conferences. 
  • Jury duty. 
  • Sporting commitments, normally where a student is a participant.  

Corroborating evidence must normally be provided. If a student is experiencing personal, financial or medical difficulties that significantly affect their ability to engage with their studies, it is expected that they will normally be advised to suspend their studies instead.


Responding to any communications regarding their attendance from their College/School, Academic Services or the International Student Compliance Unit;


Attending any meeting that is arranged as a consequence of inadequate attendance. 

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